Billing Specialist

Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking a Billing Specialist, reporting to the Billing Manager and Billing Supervisor.

This position has full remote work capabilities, candidates must reside in California, Texas, Washington, DC, Maryland, Virginia, Pennsylvania, New York, New Jersey, Massachusetts, Illinois or Connecticut.

The Billing Specialist is responsible for preparing monthly pre-bills, maintaining billing filing system, working with Collections staff to collect aged accounts receivables, monitoring the e-billing process, and ensuring that special billing arrangements are carried out. The Billing Specialist is expected to perform all responsibilities with a commitment to providing superior service to the firm’s clients, attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvement.

• Prepare monthly prebills for distribution to attorneys
• Audit prebills to ensure proper rates and/or special arrangements are accurate, and enter approved timekeepers in Aderant
• Revalue rates on prebills as needed
• Manage Bill Groups in Aderant to ensure client contact and currency are accurate
• Manage Bill Formats in Aderant to ensure invoices meet partner and client requirements
• Edit, prepare and review finalized monthly prebills for accuracy prior to posting
• Process and monitor the e-billing process including managing new timekeeper/rate approval process, confirming that the Bill Distribution Method in Aderant and Bill Blast are in sync in an effort to prevent e-billing errors for those clients that are electronically billed, and ensure that invoices are successfully submitted, including monthly estimates of accruals
• Ensure supporting documents accompany invoices pursuant to client requirement
• Research rejections, handle appeals, and short pays and client payment disputes in a timely fashion
• Verify daily new business memo and ensure correct input of information and special billing arrangements for assigned clients
• Communicate with attorneys and secretaries to address any billing questions or report requests as it pertains to billing or collections
• Handle incoming and outgoing accounting correspondence in a timely fashion
• Prepare Accounts Receivable write-off according to firm policy
• Meet with partners monthly to discuss WIP and AR inventory, and keeping them informed about potential issues to determine the best course of action
• Monitor local monthly billable WIP and report status to management
• Assist cash receipts team to identify payment allocations when application instructions are missing or are inaccurate.
• Coordinate Annual rate setting process at beginning of new year for assigned partners and clients
• Assist in transitioning matters handled by departing attorneys and determine which matters are inactive in an effort to facilitate matters to be closed where appropriate
• Assist with various time and billing reports as needed.
• Other duties as assigned.

• Two year degree required, with four year college degree preferred, with specialization in accounting or finance preferred
• Minimum of 2 years of law firm billing experience required
• Strong proficiency in Microsoft Office applications, including Word and Outlook
• Advanced proficiency in Microsoft Excel
• Excellent oral and written communication skills
• Ability to read, comprehend and follow instructions
• Ability to work independently and with a team
• Strong service orientation and an ability to establish and maintain effective working relationships with peers, office and firm management,…