Certified Payroll Specialist

The Certified Payroll Specialist will prepare, submit, and track certified payroll reports for all prevailing wage projects across the company. With training and experience, the role will expand to include prevailing wage project setup in Vista and progress toward full payroll processing capabilities. This role supports all major payroll functions.

The Certified Payroll Specialist will report directly to the Payroll Manager and will operate in a fully remote work environment. Occasional in-person days may be required at the office in Grantsville, MD.

This individual must be flexible and willing to work extended hours as needed.

• Prepare certified payroll reports (e.g., WH-347 forms) according to federal, state, and local regulations
• Submit certified payroll reports to project owners, audit firms, general contractors, government agencies, or elsewhere as required using online compliance systems (e.g., LCP Tracker, Dili, Empact, Reunion)
• Respond promptly to inquiries from auditors, project owners, or general contractors regarding submitted reports
• Work closely with Payroll, Apprentice Program Manager, and Project Management to ensure wage/classification accuracy and timely submission of documents
• Communicate with Project Management regarding corrections, missing information, or documentation needed for compliance issues and corrections as needed
• Ensure compliance with Davis-Bacon, state prevailing wage laws, and project-specific wage determinations
• Maintain detailed electronic filing systems for certified payroll reports, wage determinations, and supporting documents
• Verify documentation for apprentice participation when applicable
• Prepare and submit amended certified payroll reports for errors such as inaccurate pay rates, improper fringe rate allocations, or misclassified labor
• Assist estimators and project managers with evaluating wage determinations for prospective projects to quantify estimated payroll costs to be incorporated into a bid
• Internally review payroll records for compliance validation prior to submission of certified payroll reports

• Learn the weekly payroll process to assist or cover other Payroll Processors as needed
• Review & approve timecards through Beitzel Corporation's proprietary timekeeping software application
• Import timecard data into the company’s ERP software package for processing of employee deductions, employer liabilities, job costing, etc.
• Review weekly payroll to ensure that pay is properly calculated
• Issue weekly direct deposit transactions to employees upon completion of the payroll cycle
• Manage weekly, monthly, quarterly, and annual filings with Federal, State and Local tax authorities as well as remittances for wage garnishments, unemployment insurance, etc.

• Complete and submit state unemployment separation notices
• Complete Verifications of Employment
• Assist with Onboarding, Offboarding, and updating employee information

• Sit, talk, listen, observe, read, write and type
• Regularly walk, handle, or feel objects, tools, or controls; reach with hands and arms
• The employee must occasionally lift and/or move up to 30 pounds
• 1-3 years of payroll processing experience, certified payroll reporting, knowledge of state and federal payroll regulations, or a satisfactory combination of experience and training that demonstrates the ability to perform the duties of this position
• Associate degree in Accounting or Business-Related discipline preferred
• High School Diploma or equivalent required
• Must have proven ability to deal sensitively with confidential material and use a high level of discretion and professionalism
• Strong technical skills are required, including the ability to perform data file imports, navigate computer…