Accounts Payable Associate

USHG Home Office
853 Broadway
17th Fl
New York, NY 10003, USA

Union Square Hospitality Group (USHG) has created some of New York’s most beloved restaurants, cafes, and bars, which offer outstanding food delivered with our signature warmth and hospitality. Founded by Danny Meyer with the opening of Union Square Cafe in 1985, the company now extends beyond the walls of its eateries.

USHG has long supported its communities through hunger relief and civic organizations. USHG holds 28 James Beard Awards and numerous accolades for its distinctive style of hospitality.

The Accounts Payable Associate is responsible for processing vendor invoices accurately and efficiently for multiple entities and locations. This role works closely with restaurants and location managers, vendors, and the accounting team to ensure invoices are properly coded, documented, and submitted for approval in a timely manner.

You are organized, detail-oriented, comfortable working with a high volume of invoices, and able to manage multiple priorities while maintaining accurate and confidential financial records.

You have a dependable, proactive approach to work, with the ability to follow through on outstanding items and work independently as well as part of a team.

• Consistently deliver a culture of Enlightened Hospitality to all stakeholders
• Receive, review, and process vendor invoices for multiple entities and locations, including food and beverage vendors
• Verify invoice accuracy, supporting documentation, pricing, and proper coding before submitting invoices for approval
• Code invoices to the appropriate general ledger accounts, departments, and locations
• Enter and maintain invoices in Net Suite and accounts payable platforms such as Ecotrak, Craftable, or similar systems
• Monitor invoice approval workflows and follow up with managers and departments on outstanding approvals
• Research and resolve invoice discrepancies, duplicate invoices, missing documentation, and vendor billing questions
• Communicate with vendors regarding invoices, account statements, credits, and payment status
• Reconcile vendor statements and follow up on outstanding invoices and discrepancies
• Coordinate vendor onboarding by verifying vendor information, obtaining W‑9 forms and payment details, and ensuring vendor records are complete before setup
• Maintain accurate vendor records and update vendor information as needed, following established company procedures
• Support month‑end and year‑end close activities, including identifying outstanding invoices and assisting with accounts payable accruals, as needed
• Work with the Accounting and Operations teams to resolve issues and improve invoice‑processing procedures
• Handle confidential financial information with discretion and follow established company policies and procedures
• Perform other related duties as needed to support the accounting team

• 3–5 years of experience in accounts payable or a related accounting role
• High school diploma or equivalent required; a degree in Accounting, Finance, Business, or a related field preferred
• Experience with Net Suite ERP preferred
• Experience with Craftable, or similar ERP invoice‑processing platforms required
• Proficiency in Microsoft Office, particularly Excel and Outlook
• Strong organizational skills and attention to detail
• Ability to manage a high volume of invoices across multiple entities and locations while meeting deadlines
• Good communication and problem‑solving skills, with the ability to work effectively with vendors, managers, and internal teams
• Ability to maintain accurate, confidential, and well‑organized records

At Union Square Hospitality Group,
extending Enlightened Hospitality is at the heart of…