AI-enabled Accountant

This is a full-time, remote position from Latin America.

Our client is looking for a hands‑on Accountant to own their accounting function end to end, leveraging AI and automation to make processes faster, more accurate, and more efficient than traditional accounting workflows.

In this role, you will manage day‑to‑day bookkeeping, lead the monthly close, prepare financial statements, and serve as the primary point of contact for external auditors. You will also take ownership of controller‑level responsibilities, including cash flow management, vendor payments, and supporting accounts receivable collections.

You will work primarily through their internally developed accounting application, Book It, and Claude. Using Claude's existing skills and developing new ones, you will continuously improve accounting workflows, eliminate manual tasks, and strengthen internal controls.

You don't need to be a software engineer. They have already built an internal month‑end close application that automates recurring journal entries, posts transactions directly to Quick Books Online with supporting documentation, generates auditable balance sheet schedules, and verifies that balances reconcile to the ledger.

Your role is to operate and oversee these systems, validate their outputs, and identify opportunities to automate the next manual step.

If you've ever thought, "I could write a skill for this" halfway through a reconciliation, this role is for you.

• Own and execute the monthly close process from start to finish using their internally developed application.
• Manage day‑to‑day bookkeeping in Quick Books Online, including bank and credit card reconciliations, chart of accounts maintenance, and applying deposits to invoices.
• Upload and review monthly source files, including Carta reports, benefits carrier invoices, and payroll allocations.
• Review and approve proposed journal entries, ensuring accuracy before posting them to Quick Books Online.
• Maintain supporting documentation and ensure all balance sheet accounts are reconciled and supported by accurate schedules.

• Prepare and issue monthly financial statements, including the P&L, balance sheet, and cash flow statement.
• Provide concise monthly variance and flux analysis commentary.
• Support the preparation of quarterly investor reporting.
• Lead the external audit process, serving as the primary contact for auditors.
• Prepare audit PBC (Prepared by Client) schedules, supporting documentation, and respond to auditor inquiries.
• Identify opportunities to leverage AI and automation to streamline audit preparation and reduce adjustments.

• Monitor daily cash balances and maintain a rolling cash flow forecast.
• Proactively communicate potential cash shortfalls and liquidity concerns to the COO.
• Manage the vendor payment cycle, including bill approvals, payment scheduling through , and ensuring timely payments within cash constraints.
• Complete vendor onboarding requirements, including W-9s, banking information, insurance certificates, and supplier questionnaires.
• Support accounts receivable collections through aging reviews, payment reminders, and coordination with account management teams.

• Manage invoice factoring activities, including submissions, payment and reserve reports, fee accruals, and clearing entries.
• Use our internal accounting application to process and reconcile factoring-related transactions.
• Maintain accurate supporting schedules for prepaids, prepaid commissions, accruals, notes payable (including SBA EIDL and shareholder loans), stock‑based compensation, and other balance sheet accounts.