Associate Payroll Specialist Job Phoenix Arizona USA,Accounting

Accountabilities

Payroll Processing:
Process accurate and timely payroll for hourly and salaried employees across a diverse client portfolio, ensuring all calculations and transactions are completed correctly and within established deadlines.
Government Remittances and Compliance:
Prepare and submit payroll-related government remittances, including source deductions, Workplace Safety and Insurance Board (WSIB) payments, and Employer Health Tax (EHT), in accordance with applicable regulations.
Legislative Administration:
Apply relevant employment standards legislation when calculating vacation pay, statutory holiday pay, overtime, termination payments, and other payroll-related entitlements.
Payroll Reporting and Filings:
Prepare and submit Records of Employment (ROEs), T4 slips, and other required government forms, ensuring accuracy and compliance with reporting deadlines.
Client Support and Communication:
Serve as a primary contact for payroll-related questions, provide clear and professional guidance, and resolve client concerns efficiently.
Data Verification and Reconciliation:
Review payroll information for completeness and accuracy, investigate discrepancies, and implement appropriate corrections to maintain reliable records.
Recordkeeping and Year-End Support:
Maintain organized payroll documentation and assist with year-end payroll activities, reconciliations, and reporting requirements.
Team Collaboration and Continuous Improvement:
Work closely with colleagues to meet client needs, maintain consistent service standards, meet payroll deadlines, and identify opportunities to improve processes and efficiency.

Requirements

Relevant

Experience:

One to two years of hands‑on payroll processing experience, preferably supporting multiple clients or payroll accounts.
Payroll Knowledge:
Understanding of Canadian payroll practices, including source deductions, statutory entitlements, government remittances, payroll reporting, and applicable employment standards.
Payroll Software:
Experience working with multiple payroll systems is desirable. Familiarity with Quick Books Desktop, Quick Books Online, and/or Wagepoint is considered an asset.
Education and Professional Development: A Payroll Compliance Professional (PCP) designation or current enrolment in a National Payroll Institute program is an advantage.
Analytical and Organizational

Skills:

Strong attention to detail, numerical accuracy, and the ability to review payroll data, identify inconsistencies, and resolve issues effectively.
Communication

Skills:

Excellent written and verbal communication skills, with the ability to explain payroll matters clearly and professionally to clients and colleagues.
Client Service Orientation: A demonstrated commitment to responsive, reliable, and professional service, with the ability to build positive relationships and manage inquiries constructively.
Problem‑Solving and Initiative: A proactive, solutions‑oriented mindset, sound judgment, and the ability to take ownership of tasks and resolve challenges efficiently.
Independent and Collaborative Working Style:
Ability to manage competing priorities independently while contributing positively to a team‑oriented environment.
Values and Professionalism: A commitment to excellence, accountability, innovation, teamwork, and continuous improvement, with a focus on delivering high‑quality work and exceeding expectations.

Benefits

Competitive Compensation:
Starting annual salary ranging from CAD $55,000 to $65,000 , depending on education, relevant experience, and skills.
Remote Work Flexibility:
Opportunity to work remotely or from the office, providing flexibility to suit different working preferences.
Professional Growth:
Opportunities to develop payroll expertise, expand knowledge of Canadian payroll legislation, and strengthen client service capabilities.
Collaborative Work Environment:
Join a team that values accountability, shared success, open communication, and continuous learning.
Meaningful Client Impact:
Support entrepreneurs and businesses by delivering accurate, dependable payroll services that contribute to their operational success.
Innovation and Process Improvement:
Work in an environment that encourages new ideas, proactive problem‑solving, and improvements to established workflows.
Career Development:
Opportunities to build on your payroll experience and grow professionally within a multidisciplinary services environment.