Bookkeeper​/Finance Officer

Aldermane is seeking an experienced, organised and diligent Bookkeeper (part-time) to manage the firm’s day-to-day bookkeeping and financial administration. This role can be based remotely anywhere in Australia.

This part-time role covers payroll, employee financial records, leave, invoicing, expenses, accounts payable and receivable, activity statements and reconciliations. You will take ownership of keeping our records accurate, processing work on time and ensuring the financial detail is properly looked after.

The role will suit someone who works methodically, follows through on tasks and takes pride in keeping things organised and running smoothly.

Aldermane is a full-service design and delivery firm for the Commonwealth. We bring together expertise across legal, commercial and procurement, strategy, project management, and technical services to support Defence and major Government programs.

Our purpose is to contribute to the security and prosperity of all Australians. Our approach is simple: good people, doing good work.

You will manage recurring bookkeeping activities and maintain clear, reliable financial records in Xero and our related business systems. Working with colleagues and the firm’s accountant as required, you will ensure payroll, billing and financial administration are completed accurately and within the required time frames.

Your responsibilities will include:

• Process payroll, including superannuation, deductions and associated payroll reporting.
• Manage financial onboarding and offboarding, including employee setup, banking, tax and superannuation details, approved pay changes and final payments.
• Process leave, maintain accurate balances and records, and resolve routine payroll and leave queries.
• Keep employee financial information current, accurate and confidential.

• Review time records for completeness, accuracy and correct allocation to clients and projects.
• Maintain approved pay and billing rates across the relevant systems.
• Prepare and issue client invoices in accordance with approved time records, agreed rates and client billing arrangements.
• Manage accounts receivable, allocate incoming payments, monitor outstanding balances and follow up overdue invoices.
• Work with colleagues to resolve discrepancies in time records, rates and billing.

• Process supplier invoices, check coding and supporting documentation, and prepare payments for approval.
• Manage business expenses, credit card transactions and employee reimbursements.
• Maintain complete and organised receipts and supporting records.
• Resolve routine supplier and expense queries and ensure transactions are recorded accurately.

• Prepare and lodge BAS and IAS, working with the firm’s accountant as required.
• Complete bank, credit card, payroll and other account reconciliations, investigating and resolving discrepancies.
• Keep Xero records and supporting documentation current and ready for month-end and year-end reporting.
• Provide information and assistance to the firm’s accountant for reviews, adjustments and reporting requirements.

Practical experience using Xero is essential. You will be confident managing routine bookkeeping and payroll independently, maintaining accurate records and meeting recurring deadlines.

We are looking for someone with:

• Experience in Australian bookkeeping and complex payroll (including a mixed workforce of full-time, part-time, casual, and contractor), including leave, superannuation and activity statements.
• Sound knowledge of accounts payable, accounts receivable, expense…