Bookkeeping & Administrative Virtual Assistant

This is a remote position.

UK-based bookkeeping and accounting practice

United Kingdom

The founder of a growing UK-based bookkeeping and accounting practice. Having transitioned to full-time self-employment in early 2025, he has been steadily expanding his client base and anticipates needing additional support as his business grows.

His practice provides bookkeeping and accounting services to a varied client portfolio, including limited companies and sole traders, with different requirements depending on their business structure and VAT registration status.

Daneon takes a relationship-driven approach to his business. He values building trust with clients, understanding their individual circumstances, and providing support beyond transactional bookkeeping.

He is looking for a reliable, proactive, and personable Virtual Assistant who can help manage bookkeeping workflows, client onboarding, administrative responsibilities, and selected business development activities.

The Bookkeeping & Administrative Virtual Assistant will support the day-to-day operations of Daneon's accounting practice by managing routine bookkeeping activities, coordinating client documentation, maintaining accurate financial records, and providing administrative and communication support.

The successful candidate should have a solid understanding of bookkeeping principles and be comfortable working with double-entry bookkeeping, bank reconciliation, and trial balances.

The role will also involve monitoring the client's inbox, following up on outstanding client information, helping maintain compliance-related documentation, and identifying potential business opportunities through targeted outreach.

The VA will work closely with Daneon, following his established processes and instructions. Daneon will retain responsibility for client meetings, higher-level accounting review, and decisions requiring his professional judgment.

• Perform day-to-day bookkeeping tasks for multiple clients at different stages of their accounting workflows.
• Maintain accurate and organized financial records.
• Process and categorize financial transactions in the relevant accounting software.
• Perform bank reconciliations and investigate discrepancies.
• Apply double-entry bookkeeping principles and maintain appropriate supporting records.
• Collect, organize, and review bank statements, sales and purchase invoices, receipts, and other financial documentation.
• Follow up with clients to obtain missing records or clarify incomplete information.
• Assist with bookkeeping cleanup and organizing records received from previous accountants or bookkeepers.
• Prepare bookkeeping records up to trial balance level for Daneon's review and further accounting work.
• Keep client records updated and ensure work is completed accurately and within agreed deadlines.
• Flag discrepancies, unusual transactions, incomplete information, or issues requiring Daneon's attention.

• Coordinate the onboarding of new clients and maintain an organized onboarding process.
• Request and collect client identification and relevant supporting documentation.
• Assist with client due diligence and maintain records of required checks and documentation.
• Help coordinate the process of connecting clients with Daneon's HMRC agent account, following his instructions and approved procedures.
• Track outstanding onboarding requirements and follow up with clients when information is missing.
• Request and organize records from previous accountants, including financial statements and supporting documents.
• Maintain accurate client files and onboarding trackers.
• Monitor outstanding items and ensure each client is ready for the next stage of the bookkeeping process.
• Escalate missing documentation, compliance concerns, or issues that require professional review.

• Assist with routine client communications via email and other agreed channels.
• Respond to straightforward client queries using approved information and guidance.
• Follow up on outstanding documents, bookkeeping information, and other client requirements.
• Keep track of client requests and ensure important matters are addressed promptly.
• Maintain a professional, warm, and approachable communication style consistent with Daneon's relationship-focused approach.
• Build familiarity with individual client circumstances, communication…