Accountant and Office Administration

We are seeking an experienced, detail-oriented Accountant & Payroll Specialist to manage end-to-end accounting operations, complex NDIS/healthcare invoicing, and payroll reconciliations.
In this fully remote position, you will work directly across Xero and our disability care CRM,
Shift Care
. Due to the strict compliance frameworks of NDIS claiming and payroll accuracy, this role requires high focus, structured analytical rigor, and a zero-tolerance approach to errors.

• End-to-End Payroll Management: Process weekly/fortnightly payroll runs, calculate accurate shift penalties, overtime, allowances, and superannuation, and reconcile payroll clearing accounts against bank feeds.
• NDIS Invoicing & Billing: Generate, review, and issue accurate billing schedules via Shift Care and Xero for plan managers, NDIA-managed portals, and self-managed participants.
• Reconciliation & General Ledger: Perform daily and weekly bank reconciliations in Xero, manage accounts payable (supplier bills, subcontractor invoices) and accounts receivable (prompt aging follow-ups and claim disputes).
• Shift Care CRM Audit: Cross-match rostered hours, timesheet submissions, and caregiver shift notes against billed line items and payroll entries to eliminate discrepancies.
• Financial Reporting & BAS Preparation: Assist in preparing periodic management accounts, cash flow monitoring, PAYG withholding summaries, and BAS reconciliations.
• Compliance & Documentation: Ensure strict adherence to Australian record-keeping standards, company financial policies, and NDIS price limits.

• Experience: 2+ years of solid experience in core accounting, bookkeeping, and payroll management (prior experience handling Australian clients, NDIS providers, or healthcare organizations is highly regarded).
• Software Proficiency: Hands-on mastery of Xero (payroll, bank rules, GL) is mandatory; familiarity with Shift Care or similar care management CRMs is a major advantage.
• Education: Bachelors or Masters degree in Commerce, Accounting, or Finance (CA qualifications preferred).
• Skills &
  
  Competencies:
  
  
  • Exceptional attention to detail and reconciliation accuracy.
  • Clear, professional written and verbal English communication.
  • Strong self-management, integrity, and comfort working independently in a remote environment.
• Work Setup &
  
  Hours:
  
  
  • Must have a reliable high-speed internet connection, dedicated home workstation, and continuous power backup.
  • Able to adhere to the designated working schedule:
    Monday to Friday (8:00 AM 7:00 PM) with a 1-hour lunch break, and Saturday (8:00 AM - 12:00 PM).