Payroll Specialist

The Payroll Specialist is responsible for processing accurate and timely payroll for all Clearway Pain Solutions employees in compliance with federal, state, and local regulations. This role maintains confidential employee payroll records, coordinates closely with Human Resources and Finance, and serves as a primary point of contact for employee payroll inquiries. The Payroll Specialist plays a critical role in supporting the organization's financial integrity and employee satisfaction through precise, deadline-driven payroll administration.

This is a remote position. Candidates must live in one of the states where we currently operate: MD, DE, VA, NJ, PA, FL, AL, GA, SC, and TX.

• Processes bi-weekly/semi-monthly payroll for all employees, including regular, overtime, bonuses, and special pay adjustments, ensuring accuracy and timeliness.
• Reviews and verifies timekeeping records for completeness and accuracy prior to each payroll run; follows up with managers or employees to resolve discrepancies.
• Maintains and updates employee payroll records in the HRIS/payroll system, including new hires, terminations, pay rate changes, tax withholding elections, and voluntary deductions.
• Calculates and processes wage garnishments, child support orders, tax levies, and other court-ordered deductions in accordance with applicable laws.
• Reconciles payroll-related general ledger accounts; assists with month-end and year-end close activities, including accruals and reconciliations.
• Prepares and distributes payroll reports, labor distribution summaries, and ad hoc reports to Finance and management as requested.
• Ensures accurate and timely filing of payroll tax deposits and returns at the federal, state, and local levels; monitors tax rate updates and regulatory changes.
• Assists with the preparation and distribution of W-2s, ACA forms, and other year-end tax documents.
• Responds promptly and professionally to employee inquiries regarding pay, deductions, tax withholding, and direct deposit.
• Coordinates with Human Resources on new hire onboarding, terminations, leaves of absence, and related payroll adjustments.
• Maintains current knowledge of payroll laws, IRS regulations, state wage and hour requirements, and industry best practices.
• Assists with internal and external payroll-related audits, providing documentation and support as needed.
• Participates in and completes all mandatory trainings.
• Checks and responds to work e‑mail throughout the workday.
• Maintains high‑level of product and service knowledge.
• Other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Experience with ADP Workforce Now is required

Associate's degree in Accounting, Business Administration, Finance, or a related field required;
Bachelor's degree preferred. Minimum of two (2) years of payroll processing experience required, including experience with multi-state payroll. OR an equivalent combination of education and directly related experience.

Proficiency in Microsoft Office Suite (Excel, Word, Outlook) required. Advanced Excel skills, including formulas, pivot tables, and VLOOKUP, strongly preferred. Experience with ADP Workforce Now is required. Familiarity with time and attendance systems is a plus.

Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred but not required.

• Must have excellent written and oral communication skills, including exceptional customer service and phone etiquette.
• Must be able to work individually as well as within a team.
• Must be able to respond with patience and understanding during stressful conditions and emergent situations.
• Experience with ADP Workforce Now is required
• Must be able to multi-task and prioritize.
• Must demonstrate extreme attention to detail.
• Must possess strong organization skills.
• Must be able to perform basic calculations, problem solve and use reasoning.
• Must be able to meet predefined production and quality standards.
• Must have strong working knowledge of federal, state, and local payroll tax regulations and wage and hour laws.
• Must demonstrate strong analytical and…