Sr. Executive Assistant – C Suite

Senior Executive Assistant – C Suite

Gene Dx is seeking an experienced and strategic Executive Assistant to support two C-level executives in managing day-to-day operations and long-term initiatives. The EA will act as a trusted advisor, right-hand to the executives, ensuring smooth execution of critical business priorities while optimizing their time through expert schedule management. This role requires a combination of strong business acumen, project management skills, and the ability to manage multiple tasks while maintaining confidentiality.

• Own and optimize the two C‑level executive schedules, prioritizing meetings and events to align with business objectives.
• Manage complex calendars, coordinating internal and external meetings with key stakeholders and executives.
• Proactively identify scheduling conflicts and prioritize meetings based on urgency, importance, and company priorities.
• Ensure all assigned executives are well‑prepared for meetings by providing relevant materials and background information in advance.
• Anticipate and resolve calendar challenges, adjusting as priorities shift.
• Book/schedule travel with a dynamic schedule and many moving parts across planes, trains, and locations; often in conjunction with other executive schedules.

• Lead special projects on behalf of the assigned C‑level executives, ensuring deadlines are met and deliverables are aligned with company goals.
• Coordinate cross‑functional initiatives, ensuring effective collaboration and alignment across teams.

• Act as a liaison between the C‑level executives and internal teams and external partners.
• Manage relationships with key stakeholders, ensuring smooth communication and handling of sensitive matters.
• Ensure confidentiality and discretion when handling sensitive information.

• Prepare briefing documents, agendas, and presentations for the assigned executives' meetings.
• Ensure follow‑up on action items from meetings, tracking progress and providing updates to each of the assigned executives.

• 5+ years of experience in an Executive Assistant role supporting a C‑level executive, preferably in a high‑growth environment.
• Bachelor’s degree in Business, Management, or a related field; MBA or advanced degree preferred.
• Exceptional organizational and time‑management skills with proven ability to manage a complex schedule.
• Strong interpersonal skills and ability to build relationships with internal and external stakeholders.
• Outstanding written and verbal communication skills.
• Ability to handle confidential information with integrity and discretion.
• Strategic thinker with strong analytical and problem‑solving skills.
• Proven project‑management experience with ability to handle multiple priorities at once.
• Proficiency in Microsoft Office Suite and project‑management tools.

• Ability to stand, walk, and sit for extended periods.

• Hybrid with 3 days per week in the NYC office.
• Combination of remote work (virtual meetings, phone calls, email communication).
• Extended periods of stationary computer work.
• Noise level in the work environment is usually low to moderate.
• May require occasional travel up to 20% of the time and attendance at industry conferences, medical seminars, and company training sessions.

$100,000 – $130,000 USD

• Paid Time Off (PTO)
• Health, Dental, Vision, and Life insurance
• 401(k) Retirement Savings Plan
• Employee Discounts
• Voluntary benefits

Gene Dx is an Equal Opportunity Employer.