Senior Executive Assistant

Senior Executive Assistant page is loaded## Senior Executive Assistant locations:
Switzerland (Remote) time type:
Full time posted on:
Posted 25 Days Agotime left to apply:
End Date:
November 28, 2025 (23 days left to apply) job requisition :
JR100043
** Work with us
** Our team are passionate in the pursuit of excellence and in pushing the boundaries of cancer therapy and Autoimmune disease to deliver life-changing treatments to patients.

Whilst working at Autolus you will enjoy a flexible, diverse and dynamic working environment which actively promotes creativity, leadership and teamwork – together we are ONE Autolus.
*
* Job Description:

*** Coordinate the CDO's activities internally. i.e. with the executive team, the development leadership team and other functions as well as externally, i.e. with health-regulatory authorities, thought leaders and research cooperative groups or development partners
* Prioritise conflicting needs; manage expectations; handle matters expeditiously, proactively, and follow-through on projects to successful completion
* Proactive and efficient management of the CDO’s meeting calendar, reducing conflicts, adapting to last minute changes and prioritising competing requests accordingly across time zones – liaising with external providers, suppliers, collaborators, consultants and colleagues
* Negotiate and arrange meetings and prepare agendas, reserve and prepare conference rooms in all locations (Switzerland, London, Germany, US), including setting up AV/VC/Webex/Teams/Zoom and catering as required, providing in person support if required
* Team building organisation and detailed event planning
* Committee organisation and chairing off-site events, attending in person if required
* Coordinate complex travel plans and create comprehensive itineraries (using Travel Perk to book travel)
* Assist with presentations in PowerPoint, Excel and Word that provide information to executive management, regulators and senior leaders
* Assist with and provide detailed conference attendance support (housing, travel, transportation, meeting organisation)
* Onboard new starters (organise a detailed meet & greet schedule, travel if required, set up in all the Autolus platforms)
* Manage and coordinate budget details, maintaining appropriate communications for budget approvals within departments
* Mentor and help onboard new Executive Assistants providing the highest professional level of support under the Corporate Support Managers direction
* Various follow-up on behalf of management, aligning with Corporate Support Manager
* Sort and prioritise emails for review, preparing agendas and daily document reviews
* Take meeting minutes and share updates, actions and decisions
* Create and maintain multi-functional SharePoint sites for teams and virtual filing of documents.
* Manage distribution lists and department calendars
* Draft and edit documents, briefing papers, reports and presentations, as required
* Draft and edit confidential letters and confidentiality agreements as needed (CDAs)
* Create and process purchase orders and invoices and manage relationships with vendors
* Assist with executive approvals for expenses (Payhawk)
* Provide the highest level of backup support Executive Assistant coverage as needed
* Provide support to other duties as required by Executive team or Corporate Support Manager
* Advocate and increase awareness of, and adhere to all Company policies
* Accept additional duties from Executives where required
* Potential office management / back up office management duties for Basel & Weil offices## ## Demonstrated skills and competencies
** E - Essential
**** P - Preferred
**** Experience
* ** Breadth of experience working as a high-level Executive Assistant in an office environment (E)
* Experience working in biotech/pharma industry (E)
* Experience of supporting Development organizations within pharma (P)
* Experience coordinating complex travel logistics and working across different time zones (e.g. to set up conference calls etc.) (E)
** Qualifications
* ** Educated to Degree Level or equivalent relevant experience (P)
* A degree in science or healthcare related fields (P)
** Skills/Specialist…