Front Desk Billing Assistant; Seattle

Front Desk Billing Assistant (Downtown Seattle)

Preg O’Donnell & Gillett
, a regional, full-service litigation and business firm, is seeking a Reception and E-Billing Assistant for our Seattle office. This in office role supports both front desk operations and billing functions. Prior experience in a law firm or professional services environment is a plus. Strong organizational skills, attention to detail, and excellent communication are essential.

Responsibilities include but not limited to:

Front Desk Reception

• Answer incoming phone calls and direct them appropriately
• Greet clients, visitors, and vendors with professionalism and warmth
• Receive and distribute incoming deliveries
• Manage incoming and outgoing mail
• Set up conference rooms for meetings, including technology and refreshments
• Monitor and order office supplies as needed
• Assist with scanning, copying, and general administrative support
• Spell check and proofread client bills for accuracy
• Print, save, and distribute pre-bills to attorneys
• Make requested narrative edits to billing entries
• Save and organize expense backup documentation
• Interact with attorneys regarding billing questions and clarifications
• Submit finalized bills via e-billing platforms, email, and mail

Qualified candidates must be detail-oriented, able to multitask, and demonstrate proactive thinking. Strong written and verbal communication skills, discretion, and the ability to work independently and collaboratively are essential.

Starting wage is $25 – $35 per hour DOE.

Preg O’Donnell & Gillett offers a competitive salary, great benefits, an emphasis on life balance, and a friendly, business casual environment.

Our benefits include:

• Medical, dental and vision insurance
• Flexible schedule with remote work access
• Life, AD&D and long-term disability insurance