Volcano Builders: Distant Administrative & Operations Assistant

Volcano Builders:
Distant Administrative & Operations Assistant

Distant Administrative & Operations Assistant (LATAM / Mexico – PST Hours)

We’re searching for an extremely organized, dependable, and self-managed distant assistant to handle administrative and operational duties for a U.S.

-based development firm. This role is vital to our backend operations. We want somebody who owns their tasks and doesn’t require micromanagement.

Role focuses on backend administrative and operational support for a U.S.

-based development firm, with responsibilities spanning document handling, coordination with contractors and internal teams, and process maintenance.

• Handle emails with contractors, distributors, and shoppers (Gmail + shared inbox)
• Ship and observe W9/W8 forms and subcontractor agreements
• Coordinate with our accountant and bookkeeper (Quick Books Online)
• Add and set up contracts, invoices, and receipts in Google Drive
• Monitor contracts signed on paper — scan, digitize, title, and add
• Create new tasks in Quick Books and observe fee schedules
• Onboard new subcontractors (test paperwork, comply with up)
• Reply to consumer questions on group chats rapidly and professionally
• Send welcome emails and telephone confirmations to new shoppers
• Observe licenses and permits, coordinate with metropolis/architect as needed
• Prepare bodily contract templates (to be printed or used within the field)

• Primarily based in Mexico or Latin America
• Excellent English communication skills (written + spoken)
• Available full-time during Pacific Time hours (8:30 AM – 4:00 PM PST)
• Strong organizational skills, follow-up, and attention to detail
• Quick Books Online (or ability to learn quickly)
• Scanning and importing paperwork
• Whats App, , or other team communication tools

• Hourly rate: $7–$10 USD/hour depending on experience
• Paid bi-weekly via Wise or Payoneer
• Long-term, steady role with room to grow for dependable candidates

Send the following to

• 1) Quick video (1 min) introducing yourself