Executive Assistant -Fulltime

Position: Executive Assistant -Fulltime - Monday-Friday - $25.61-$35.90 per hour

Description

Spanish Peaks Regional Health Center is seeking a fulltime highly organized, detail-oriented, dependable Executive Assistant to provide administrative support to our Senior Leadership Team (SLT) and Hospital Board. This is a fulltime onsite position (NO option for remote work)

This position is ideal for a skilled and resourceful professional who thrives in a dynamic healthcare environment, values confidentiality, and enjoys collaborating as part of a small, high-performing executive assistant team supporting senior leadership.

Pay Range: $25.61-$35.90 per hour based on experience and qualifications

Requirements Essential Job Functions

• Compose professional correspondence and documents that reflect positively on leadership and the organization.
• Manage complex calendars, meetings, and event schedules for the SLT.
• Serve as a communication liaison between leadership, staff, community partners, and elected officials.
• Screen and prioritize incoming calls, correspondence, and requests—responding independently when appropriate.
• Coordinate meetings, programs, and community events (including logistics, facilities, catering, speakers, and budgets).
• Prepare and file corporate and legal documents with governing agencies as required.
• Review, update, and approve assigned payroll submittals using designated software.
• Anticipate upcoming needs and contribute to the success of facility goals in quality, growth, finance, people, and service.
• Support strategic planning initiatives and long-term organizational goals.
• Manage all Board documentation and recordkeeping, including meeting minutes, directives, and official records.
• Assist with processes related to districting, licensing, and elections.
• Conduct research and compile information to support program accessibility and community engagement.
• Maintain confidentiality and act as a patient and staff advocate in all interactions.
• Collaborate effectively with another Executive Assistant to coordinate projects, share resources, and provide consistent administrative support to the SLT and Board.

Minimum Required Education/Experience

Associates or Bachelor’s degree in Business, Administrative Assistant or closely related field preferred. Minimum of three years of progressively responsible work experience in the field of administrative/office manager support role at the senior management level is preferred. Health care work experience is preferred.

Pre-Employment Knowledge, Abilities and Skills

• Strong Microsoft Office skills required (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills, with the ability to tailor messaging for diverse audiences.
• Proven experience managing confidential information.
• Proficiency with office technology and document management systems.
• Exceptional organizational skills and attention to detail.
• Ability to coordinate complex logistics for meetings, travel, and communication.
• Experience in records management and compliance with applicable rules and regulations.
• Team-oriented mindset with the ability to collaborate effectively—especially with another Executive Assistant and cross-departmental teams.
• Professional discretion, integrity, and sound judgment in all interactions.

Note

An acceptable combination of education, training and experience that provides the above knowledge, abilities and skills may be substituted.

Necessary

Special Requirements

Must obtain annual flu vaccination and any job-specific immunizations. Required to submit Tuberculosis screening/testing.

Licenses or Certificates

None.

Benefits

All Employees are eligible for:

• Employee Assistance Program
• 403B retirement fund options (employer match after one year of employment)
• Cafeteria Meal Discount

Full and part-time positions are eligible for:

• Medical benefits including telehealth options
• Dental and vision benefits
• Basic life insurance and AD&D (employer paid)
• Supplemental Life/AD&D
• Paid Time Off
• Short-term disability (employer paid)
• Critical Illness Insurance
• Accident Insurance
• Legal Insurance
• Identity protection
• Tour of Duty (Paid temporary housing for those who qualify)

If you’re considering joining our team this position will be open for a minimum of 5 days or until filled.

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