Office Manager

Overview

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LAZ Parking is one of the largest and fastest growing parking companies in the country. LAZ operates hundreds of thousands of parking spaces across the country. We are a PEOPLE FIRST company, committed to promoting an employee-focused servant leadership culture and to creating opportunities for our employees and value for our clients.

The Office Manager oversees the management of administrative functions for the Home Office, including management of other office staff members, including the Head of People and Culture. The role supports programs and initiatives originated from the Home Office and helps meet the needs of employees throughout the office.

• Assist with screening incoming phone calls for the Home Office and provide professional, courteous assistance to callers.
• Manage and maintain expense reports on a weekly/bi-weekly basis.
• Manage the calendar for Head of HR.
• Plan and execute logistics for Home Office executive events (e.g., executive retreats, team meetings, lunches).
• Handle a large volume of incoming calls from clients and vendors related to operational inquiries.
• Support the Head of People and Culture with reporting requirements as needed.
• Maintain office supply inventories and process orders as needed.
• Ensure phones and emails are answered during office hours and voicemails are categorized for follow up.
• Manage office equipment and properties.
• Schedule meetings and book travel for executives and SVPs as needed; coordinate meetings for management staff as required.
• Maintain the organization of the operations office, including supplies and kitchen.
• Manage conference room scheduling and coordinate travel and meetings for Home Office visitors.
• Coordinate repair and service of office equipment; prepare correspondence, reports, and other materials as needed.
• Establish and maintain filing systems; act as a backup for answering calls and voicemails for parkers.
• Other related duties and projects as assigned.

• Associates Degree preferred.

• Advanced knowledge of Microsoft Office 365 including Excel and Word; strong Internet skills.
• Ability to manage multiple tasks in a fast-paced environment; strong organizational and time-management skills.
• Ability to communicate with all levels of the organization and work independently or as part of a team.
• Demonstrated problem-solving abilities and attention to detail.
• Commitment to confidentiality.

• 1-2 years administrative experience; 1-2 years related executive administrative experience preferred but not required.

• Ability to lift, push, and pull at least 10 pounds. Reasonable accommodations may be made for qualified disabilities.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

FLSA Status: Non-exempt; full-time.

To be hired, all candidates must pass a background check and pre-employment drug screen.

LAZ Parking is an equal opportunity employer. We are committed to providing equal employment opportunity (EEO) to all persons regardless of race, color, religion, sex, national origin, disability, age, genetics, veteran status, or any other characteristic protected by applicable law. No question in our application process is used to limit or exclude any applicant from consideration.

LAZ Parking participates in E-Verify.