Senior Admin & IT Coordinator - Immigration

Overview

Join to apply for the Senior Admin & IT Coordinator - Immigration role at CAIR-CA

Work Location: Anaheim, CA.
Term: Full-time, occasional evening and weekends required.
Position Status: Non-Exempt, full-time, at-will, term-limited for one year from start date.
Pay Range: $34 - $38 per hour, commensurate with experience.
Reports to
:
Immigrants' Rights Senior Managing Attorney.

Generous Benefits
: 100% employer-paid medical and dental insurance for employees & dependents, 3% employer-matched retirement plan, 12 vacation days, 10 sick days and 12 holidays. Hybrid work schedule utilized temporarily with three days in office and two days remote work.

Requirements: Must have access to reliable transportation

Join the largest American Muslim civil rights organization at the front lines in protecting the rights of free speech, to freely practice one s faith, to pursue employment opportunities without harassment, and to live as an active and engaged American without reprisal. The Council on American-Islamic Relations, California (CAIR-CA) is a nonprofit 501(c)(3), grassroots civil rights and advocacy group. We recognize that our employees are passionate, and talented and are our most valuable resource.

With such an important vision to be a leading advocate for justice and mutual understanding, our diverse workforce stands together to demonstrate our values for everyone who chooses to join the efforts.

CAIR-CA provides legal immigration services to refugees, asylum seekers, and the diverse immigrant community in California. The Senior Admin & IT Coordinator will report to the Senior Managing Immigrants  Rights Attorney and is primarily responsible for providing a variety of support functions and file and data management assistance to IRC. This person should be very tech-savvy and should be able to adapt to IRC s technology and electronic file management support needs.

• Coordinate day-to-day administrative and operational needs of the Immigrants  Rights Center.
• Liaise with CAIR-LA s Operations Department to ensure alignment on policies and procedures.
• Develop and maintain systems for organizing and streamlining digital files to ensure consistency and smooth workflows.
• Create, manage, and maintain IRC s intranet and SharePoint pages as needed.
• Coordinate with CAIR-LA s communications team to update aspects of the CAIR-CA website relevant to IRC.
• Support scheduling and calendaring for department meetings, trainings, and client appointments.
• Create and maintain shared resource libraries (templates, policies, forms, etc.) for staff use.
• Assist with the maintenance, organization, and optimization of electronic resources and folders shared with outside partners and subgrantees.
• Support compliance with grant reporting and internal documentation requirements.
• Support the onboarding of IRC staff including setting up workstations, laptops, and access to hardware and platforms.
• Support the offboarding of IRC staff including but not limited to account deactivation.
• Serve as the first point of contact for technology-related issues within IRC.
• Provide basic troubleshooting for technical problems that arise from hardware, software, and common platforms.
• Support the maintenance and organization of user accounts, access permission, and shared drives in coordination with CAIR s IT and CAIR-LA s operations and IT support.
• Provide support and assist in organizing IRC s events, meetings, presentations and other education and outreach activities.
• Coordinate with outside IT support providers on escalated or complex technical issues.
• Document and track IT issues within IRC.
• Generate routine reports on a variety of data sets and outcomes.
• Identify and address inefficiencies in workflows and recommend process improvements to reduce administrative burdens on legal staff.
• Organize and support staff training on operations, technology, and workflow systems within IRC.
• Maintain internal manuals and guides to standardize operations across the department.
• Coordinate with Finance/Development to ensure accurate timekeeping, grant compliance, and reporting.
• Assist with tracking IRC equipment.
• Assist with organizing and ordering IRC office supplies.
• Provide administrative support when needed which could include:
  • Assist with calendaring and scheduling internal and external meetings with clients, organizational partners, grantors, and subgrantee/awardees.
  • Processing incoming mail, preparing outgoing mail, and conducting intakes.
• All CAIR staff are required to help with fundraising efforts as required.
• CAIR staff may be required to attend some weekend or weekday evening events.
• Other duties as assigned.

• Bachelor s degree or equivalent experience in operations, administration, information technology, or related fields.
• 2+ years of experience providing administrative or technical support in a professional setting.
• Proficiency with Microsoft Office and shared drives, spreadsheets, and calendaring tools.
• Basic IT…