Senior Admin & IT Coordinator - Immigration

Overview

Senior Admin & IT Coordinator - Immigration at CAIR Sacramento Valley/Central California

Location:

Anaheim, CA, USA

Term:
Temporary, Full-time, occasional evening and weekends required

Pay: $34 - $38 per hour (commensurate with experience), hourly

Work arrangement: 100% employer-paid medical and dental insurance for employees and dependents, 3% employer-matched retirement plan, 12 vacation days, 10 sick days, and 12 holidays. Hybrid work schedule utilized temporarily with three days in office and two days remote.

Position status:
Non-Exempt, full-time, at-will, term-limited for one year from start date.

Reports to:

Immigrants' Rights Senior Managing Attorney

Generous benefits: 100% employer-paid medical and dental insurance for employees & dependents, 3% employer-matched retirement plan, 12 vacation days, 10 sick days and 12 holidays, hybrid work schedule temporarily with three days in office and two days remote work.

Required qualifications:

Must have access to reliable transportation

About CAIR-CA: CAIR California is a nonprofit civil rights and advocacy organization. This role supports legal immigration services to refugees, asylum seekers, and the immigrant community in California. The Senior Admin & IT Coordinator reports to the Senior Managing Immigrants' Rights Attorney and provides a variety of administrative, file and data management, and IT support functions to the Immigrants’ Rights Center (IRC).

The position requires being tech-savvy and able to adapt to IRC’s technology and electronic file management needs.

• Coordinate day-to-day administrative and operational needs of the Immigrants' Rights Center.
• Liaise with CAIR-LA's Operations Department to ensure alignment on policies and procedures.
• Develop and maintain systems for organizing and streamlining digital files to ensure consistency and smooth workflows.
• Create, manage, and maintain IRC's intranet and SharePoint pages as needed.
• Coordinate with CAIR-LA's communications team to update aspects of the CAIR-CA website relevant to IRC.
• Support scheduling and calendaring for department meetings, trainings, and client appointments.
• Create and maintain shared resource libraries (templates, policies, forms, etc.) for staff use.
• Assist with the maintenance, organization, and optimization of electronic resources and folders shared with outside partners and subgrantees.
• Support compliance with grant reporting and internal documentation requirements.
• Support the onboarding of IRC staff including setting up workstations, laptops, and access to hardware and platforms.
• Support the offboarding of IRC staff including but not limited to account deactivation.
• Serve as the first point of contact for technology-related issues within IRC.
• Provide basic troubleshooting for technical problems that arise from hardware, software, and common platforms.
• Support the maintenance and organization of user accounts, access permissions, and shared drives in coordination with CAIR's IT and CAIR-LA's operations and IT support.
• Provide support and assist in organizing IRC's events, meetings, presentations and other education and outreach activities.
• Coordinate with outside IT support providers on escalated or complex technical issues.
• Document and track IT issues within IRC.
• Generate routine reports on a variety of data sets and outcomes.
• Identify and address inefficiencies in workflows and recommend process improvements to reduce administrative burdens on legal staff.
• Organize and support staff training on operations, technology, and workflow systems within IRC.
• Maintain internal manuals and guides to standardize operations across the department.
• Coordinate with Finance/Development to ensure accurate timekeeping, grant compliance, and reporting.
• Assist with tracking IRC equipment and organizing and ordering IRC office supplies.
• Provide administrative support when needed, including calendaring and scheduling internal and external meetings with clients, organizational partners, grantors, and subgrantees/awardees; processing incoming and outgoing mail; and conducting intakes.
• All CAIR staff are required to help with fundraising efforts as required.
• CAIR staff may be…