Real Estate Executive Assistant

Overview

We are searching for a full-time Executive Assistant who is highly organized, proactive, and detail-oriented. This role is based in Denver, CO, with regular presence at the Denver Tech Center Market Center and occasional in-person support at our Windsor/Fort Collins home office during the first 90 days of training.

Compensation: $55,000–$65,000 base salary, depending on experience, plus performance-based bonuses and a health insurance stipend.

Schedule: Full-time, Monday–Friday, standard business hours (with occasional flexibility for events/closings).

Employment Type: W2 employee.

• Manage and optimize CRM: database tagging, drip campaigns, event/marketing lists, and follow-up systems.
• Coordinate listing preparation and marketing: schedule photography, staging, signage, and social media/MLS postings.
• Oversee client care touch points alongside the Transaction Coordinator: closing details, reminders, utilities setup, and referral appreciation gifts.
• Lead marketing initiatives: manage social media, blog posts, SEO efforts, and brand visibility across platforms.
• Plan and execute client events (2–4 annually), including invites, guest tracking, and vendor coordination.
• Support daily operations: manage team calendars, email inboxes, and vendor relationships; ensure all deadlines are met.
• Shadow and document team processes in the first 90 days to update and refine the operations manual.

• Strong organizational and project management skills with the ability to anticipate needs.
• Excellent written and verbal communication; professional, diplomatic, and client-facing.
• Proficiency with CRM/database systems.
• Marketing and social media management skills (Instagram, Facebook, Linked In; Tik Tok a plus).
• Tech-savvy, adaptable, and eager to learn new platforms (AI, SEO tools, Canva, G-Suite).
• High level of integrity and discretion when managing sensitive information and personal accounts.

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