National Commercial Title Officer

EASTERN TITLE DIVISION
*
* Job Description:

** This is a great opportunity with our  team in Hoboken NJ.  We have a great team that does exciting work, in an easily accessible office with great views.
*
* Location:

Hoboken, NJ
** The National Commercial Title Officer follows a variety of established industry and company guidelines, concepts, best practices and procedures to determine and execute the most effective and efficient method to support real estate transaction closings.  National Commercial Services (“NCS”) transactions characteristically include multiple parties, sites and locations, and involve complex underwriting requirements. The National Commercial Title Officer is responsible for confidential and time sensitive material associated with national commercial transaction matters and relies on experience and judgment to plan and accomplish assignments.  

The position is responsible for ensuring that assigned pre-closing, closing, and post-closing activities are fully completed in an accurate, timely, and legally compliant manner. They review real estate purchase contracts, title commitments, closing instructions and prepares title commitments, policies and other necessary documents to professionally and accurately conduct real estate closings.

ESSENTIAL FUNCTIONS:

* Provide coordinating oversight as Title Officer to assigned national transactions.
* Liaise with salespersons; communicate effectively, efficiently, and professionally with customers during the course of the transaction.
* Read and examine searches and abstracts of title, prepare title commitments and pro forma and final title policies, including chancery abstracts and surrogate’s court files.
* Assure that all necessary searches have been ordered and order additional searches as necessary.
* Read surveys, review metes and bounds descriptions and address discrepancies, clear title objections, and respond to requests for title clearance.
* Review the title commitment to determine the status of the title, inform all parties of any problems and how to correctly clear them for closing.
* Review and comply with closing instructions from Lenders, Purchasers, Sellers or other parties to the transaction.
* Review or confirm with Recording and National Underwriting that all documents to the transaction have been received, including recordables, are in good form and ensure that addresses, names and legal descriptions are shown accurately.
* Prepare documents for closing and recording, including affidavits and indemnities.
* Follow Company best practice instructions as to verification of wire instructions; secure necessary approvals for “jumbo” and international wires.
* Review file after recording and disbursing for accuracy.
* Verify file is ready to submit for policy.
* Professionally handle phone calls and keep management informed of the status of all transactions.
* Maintain good customer service at all times.

ESSENTIAL EXPECTATIONS:
* Ability to work from 8 a.m. to 5p.m, Monday through Friday. (Or similar schedule as approved in advance by supervisor) and may be required to attend after hour Company events.
* Hybrid work schedule: 4 days in office / 1 day remote. Remote work day to be determined following the on-boarding period, with approval from Matrix Manager.
* Regardless of assigned location and work station, all employees will be issued a company laptop and will be expected to be able to work remotely on the occasion that it is not possible to safely be present in the office.
* Must be personable, positive and a professional representative of the Company.
* Participate in Continuing Education opportunities offered by / assigned by ORT Corporate.

KNOWLEDGE/SKILLS/EXPERIENCE

REQUIRED:

* Minimum 5 years of experience.
* ** Complete and competent understanding of the commercial and residential title commitment preparation process.
*** Excellent verbal and written communication skills.
* Ability to prioritize and handle multiple projects.
* Impeccable attention to detail and organizational skills.
* Proficient in a variety of computer software systems, such as Microsoft Office. Willingness and ability to learn and utilize new software…