Executive Assistant

Join to apply for the Executive Assistant role at WISCONSIN PHYSICIANS SERVICE INSURANCE CORPORATION

Base pay range: $75,000.00/year - $85,000.00/year

This range is provided by WISCONSIN PHYSICIANS SERVICE INSURANCE CORPORATION. Your actual pay will be based on your skills and experience – talk with your recruiter to learn more.

An Executive Assistant provides high-level administrative support to designated C‑Suite executives. This role requires a strong sense of discretion, confidentiality, and the ability to make sound decisions independently. It also requires managing multiple priorities, coordinating complex schedules, and handling sensitive information with integrity.

Salary Range: $75,000 - $85,000

• This position will be hybrid, with the regional availability to come into our office three days a week. Office location: WPS Corporate Center Building – 1717 W. Broadway, Madison, WI.
• On‑site work will be tailored for team cohesion, strategy, planning, and collaboration.

• Coordinate and manage complex C‑Suite calendars and scheduling, ensuring efficient time management for executives.
• Provide onsite and virtual support for meetings, including preparation and coordination of logistics.
• Prepare correspondence, reports, presentations, agendas, and meeting minutes using various business applications.
• Arrange business travel and coordinate on‑site, off‑site, hybrid, and virtual meetings.
• Lead special projects focused on process improvements and operational efficiencies.
• Prepare responses to routine correspondence and inquiries, ensuring timely and professional communication.
• Assist with regulatory filings as needed, maintaining accuracy and compliance.
• Coordinate and submit expense reports, ensuring adherence to company policies.
• Compile and manage team weekly reports, ensuring data is accurate and delivered on time.
• Handle sensitive information and maintain strict confidentiality.

• Bachelor's Degree in a related field or an equivalent combination of education and work experience.
• 4 or more years of experience providing high-level administrative support, with proven success in supporting C‑suite executives.
• Exceptional ability to manage competing priorities with a strong aptitude for decision‑making and time management.
• Proficiency in meeting technology, including setting up and troubleshooting platforms like MS Teams and other virtual meeting tools.
• Excellent verbal and written communication skills, with the ability to interact effectively with individuals at all levels, demonstrating professionalism and clarity.
• Proven ability to prioritize and manage multiple assignments while maintaining focus on short‑term deadlines and long‑term objectives.
• Proactively identifies and solves problems, demonstrating resourcefulness and creativity while driving operational efficiencies and leveraging technology to streamline processes.

• High‑speed cable or fiber internet.
• Minimum 10 Mbps downstream and at least 1 Mbps upstream.
• Please review Remote Worker FAQs for additional information.

• Remote and hybrid work options available.
• Performance bonus and/or merit increase opportunities.
• 401(k) with a 100 % match for the first 3 % of your salary and a 50 % match for the next 2 % of your salary (100 % vested immediately).
• Competitive paid time off.
• Health insurance, dental insurance, and telehealth services start DAY 1.
• Professional and Leadership Development Programs.
• Review additional benefits:

WPS is a leading not-for-profit health insurer and federal government contractor headquartered in Madison, Wisconsin. We offer health insurance plans for individuals, families, seniors, and group plans for small to large businesses. We process claims and provide customer support for beneficiaries of the Medicare program and manage benefits for millions of active‑deployed and retired military personnel across the U.S. and abroad.

WPS has been making healthcare easier on the people we serve for nearly 80 years and is proud to be military and veteran ready.

Our culture showcases the great work and innovations of our people. We create an open and empowering employee experience, recognize the benefits of employee engagement, and encourage diverse perspectives to fuel agility and innovation on high-performing teams.

Mid‑Senior level

Full‑time

Administrative

Administrative and Support Services

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