Equity & Justice Sr. Program Coordinator

Equity & Justice Sr. Program Coordinator
Office of Executive Director (OED) – Washington State Bar Association (WSBA)

Salary Range: $53,286 to $53,286 + Washington State Employee Benefits
FLSA - Full-time, Non-Exempt

Final date to receive applications: 12/28/2025

The WSBA's mission is to serve the public and the members of the Bar, to ensure the integrity of the legal profession, and to champion justice.

The Equity and Justice Sr. Program Coordinator is part of the Equity and Justice Team at the Washington State Bar Association (WSBA) and sits within the Office of Executive Director department.

The primary purpose of the Equity and Justice Sr. Program Coordinator is to provide administrative and programmatic support to the Equity and Justice Team.

Entity Administrative Support:

Under the direction of the Equity and Justice Manager and in partnership with other team members, this position provides varying levels of support which includes:

• Drafting, finalizing, posting and archiving meeting minutes, preparing and distributing meeting materials to entities and posting on relevant websites
• Coordinating meeting scheduling including identifying and confirming meeting times via calendar polls, reserving zoom rooms or securing in-person meeting space (and booking catering and room set‑up if needed)
• Tracking meeting attendance including sending out calendar invitations and tracking attendance and quorum at the meetings
• Supporting volunteers with their access to SharePoint sites and other technology tools
• Process volunteer expense reimbursements and invoices for entity‑related activities and events
• Send out communications to promote the entity and recruit potential new members
• Support the selection and appointment of new members by preparing application materials, tracking decision‑ making, drafting communications to applicants, and preparing appointment documentation.
• Support the data collection and research for annual reports as needed
• Provide any other entity‑related administrative support to the Equity and Justice Team member who serves as the primary staff liaison
• Provide event support to entities who are planning events (see Event Support section for details)

Event Administrative Support:

• Assist Equity and Justice Team members with all aspects of event planning and execution which may include researching and securing venues which includes facilitating the execution of contracts and payments, working with WSBA staff for onsite events and external vendors for off‑site events to coordinate room set‑up, A/V and hybrid needs, catering, furniture and linen rentals, preparing event materials and supplies such as name tags, panel discussion table tents, programs, directional signage and sign‑in sheets and providing day‑of support.
• Assist Equity and Justice Team members with planning and executing events so they are accessible to all attendees, which includes serving as the point person for accommodation and accessibility requests and researching and delivering ways to proactively make the event accessible (e.g., considering language access and access for people with disabilities).
• Assist Equity and Justice Team members with event marketing and outreach by facilitating collaboration with communication and outreach department for event promotion.
• Provide support to attendees who have questions about the upcoming events and/or need accommodations.
• Prepare event materials such as nametags, sign‑in sheets, brochures, programs, etc.
• Coordinate day‑of event details and post‑event needs such as evaluations and follow‑up communications.

Equity and Justice Operations and Administrative Support:

• Managing database and member information in assigned list serves.
• Processing reimbursements, invoices and payments through WSBA’s expense system.
• Facilitate the contract approval process using the Contract Management System.
• Assist with the creation and administration of team‑wide tools and procedures under the direction of the Equity and Justice Manager
• Fielding phone calls, monitoring program email inboxes (e.g., Equity and Justice, Access to Justice, Pro Bono) and responding to or…