Document Control Specialist

Title:
Document Control/Site Administrator

Location:
Clarksville, TN 37040

Duration: 12-18+ Months

$28.00/hr - $30.00/hr

The Site Administrator candidate will be responsible for overseeing the administrative and operational function of a construction site’s office, ensuring smooth workflow and supporting the Client Site Construction Management Team. This role involves managing office staff, handling communication, document control—maintaining construction and QA/QC documentation, correspondence, Request for Information and Change Order logs, and assisting with site procurement and material management. Essentially they act as a bridge between the site and the home office, facilitating efficient project execution.

• High school diploma or equivalent required
• 4+ years experience in Engineering related Document Management
• College degree is not required
• Proficient with Google Workspace

• Actively supports Client commitment to safety, its “Life Saving Rules” and “Stop Work Authority”
• Coordinates and leads activities of document control to ensure on-time delivery of revised drawings to/from the contractor for multiple projects
• Partners with the project management team to ensure consistent document control practices and procedures are used by all project document controllers
• Ensures project schedules are met with regard to processing documents
• Understands internal and external metadata requirements – recommends improvements to process
• Assists in arranging staff housing and site visits of leadership team
• Assists in site orientation and safety audits as directed by HSES lead
• Leads site setup and demobilization for construction phase of project
• Leads progress of project handover requirements for hard and soft copy documents upon project completion
• Establishes and maintains a project archiving strategy for hard copy project documents
• Tracks distributions of project related material
• Supports global multi-office execution by maintaining interfaces between CM personnel and project teams in different offices
• Records, issues and files minutes of meetings to document discussions and action items
• Creates purchase requisitions, change orders for processing. Manages and reviews invoices for accuracy and approval

• Ability to effectively manage large and complex tasks
• Excellent communication and coordination skills
• Ability to interact effectively with other entities / disciplines / departments / projects
• Strong organizational and people management skills
• Evaluates difficult issues and ability to implement corrective actions
• Understands the basics of Client technology: air separation units, backup systems, water treatment
• “Technically capable”
• Construction admin experience is required in addition to document control
• Mastery of Google suite of products
• Bluebeam a plus

Associate

Contract

• Other

• Manufacturing