Project Coordinator - NC

Egan Company is seeking qualified candidates for the position of Project Coordinator located in Raleigh, North Carolina. The Project Coordinator provides administrative and project support for the Industrial Controls team, including supporting Group Managers, Field Leaders, Project Managers, Engineers, and provide back-up administrative support for other areas in the office when needed.

*** For this position you would need to live close to Raleigh, NC since you will be working on-site ***

The basic responsibilities of the Project Coordinator include but are not limited to the following:

Project & Administrative Support

Support our Industrial Controls group with the everyday project tasks that keep things moving — meeting minutes, drawings, amendments, supply requisitions, RFIs, submittals, and general documentation.

Work closely with project managers on invoicing, proposals, customer communication, and assembling subcontract agreements.

Track electrical permits across multiple jurisdictions and keep status updates current.

Maintain project logs, trackers, and shared documentation so the team has clear, accurate information.

Help with project kickoffs, V-Model documentation, and close-out materials.

Print plans, organize documents, and upload project files into ACC Build.

Assemble O&M manuals, IR scan reports, and other project deliverables.

Run job labor reports, job status reports, and similar project metrics.

Qualification, Compliance & Documentation

Complete qualification packages and company profile requests, coordinating with Safety, Finance, and other departments as needed.

Prepare contractor prequalification forms and help manage subcontractor compliance documentation.

Request certificates of insurance, bid bonds, performance bonds, and payment bonds as required.

Keep filing and recordkeeping accurate and up to date.

Municipality Electrical permit filing and tracking.

Shipping, Logistics & Supply Chain Support

Coordinate incoming and outgoing shipments with Egan’s home office and track deliveries to field teams.

Assist with purchasing materials and keeping supply chain needs organized.

Make occasional credit-card purchases for materials and keep documentation clean.

Obtain RMAs and help manage material returns when something needs to go back.

Tool Inventory & Shop Support

Track tools and equipment moving in and out of the shop so field teams always know what’s available.

Keep the tool areas organized and help maintain accurate tool documentation.

Support field leaders with equipment or shop-related requests.

Occasionally driving the office truck out to a job site with tools or materials, helping with planning oversight issues.

Employee Onboarding & Culture Support

Take part in onboarding new hires and help them get settled with what they need on day one.

Coordinate team meetings, customer events, and group outings, including venue research and food/beverage orders.

Team Support & General Duties

Provide backup coverage for other Project Associates during vacations or time off.

Schedule group meetings, maintain team calendars, and keep digital and physical filing systems organized.

Assist with travel arrangements when the team needs support.

Step in on additional tasks and general office needs as they come up — everyone pitches in to support the group.

Keep the Raleigh office running smoothly — clean, safe, organized, and ready for our teams and customers.

Serve as the go-to contact for building vendors (cleaning crew, pest control, HVAC, etc.) and make sure scheduled work gets done and any issues get closed out.

Stay on top of day-to-day facility needs so the team has what they need to do their work.

Position Requirements:

High school diploma or equivalent;
Associates or Bachelor’s degree preferred but not required.

Previous experience with office administration, general office support or related roles

Experience in the construction industry and/or working with contractors is highly preferred, but not required.

Qualifications:

Highly organized multi-tasker who works well in a fast-paced environment.

A high degree of resourcefulness.

Proficient computer skills including Microsoft Office and/or Google Suite (Word, Excel and/or…