Personal​/Executive Assistant

Our client, a Connecticut based hedge fund is seeking a highly organized, discreet, and proactive Personal/Executive Assistant to provide seamless support to the Chief Executive Officer. The ideal candidate thrives in a fast‑paced environment, anticipates needs before they arise, and is comfortable operating with the utmost professionalism and confidentiality.

Location:

3 days at the CEO’s home office in Greenwich, CT and 2 days at the NYC Midtown office, with some flexibility to work from home.

Hours:

9:00 am‑5:00 pm with flexibility to work early mornings, evenings and weekends as needed.

Salary: $150 k–$175 k base DOE plus bonus and benefits.

Must have a car.

Personal Assistance

• Coordinate with household staff, property managers, and service vendors for multiple residences.
• Schedule maintenance, oversee vendors, and ensure properties are operating smoothly.

Event & Party Planning

• Plan and execute personal and firm‑related events, including the CEO’s annual summer party and holiday (Christmas) party attended by large guest lists.
• Manage all aspects of event logistics, from venue selection, catering, décor, entertainment, transportation to invitation management and day‑of coordination.
• Coordinate with multiple vendors, including event planners, florists, caterers, photographers, and rental companies to ensure flawless execution.
• Oversee invitation design and distribution, track RSVPs, and manage guest communications with professionalism and discretion.
• Maintain event budgets, timelines, and vendor contracts, ensuring cost‑effectiveness while delivering a high‑quality experience.
• Serve as the primary liaison between the CEO, guests, and vendors, ensuring all logistics reflect the firm’s culture and the CEO’s preferences.

Personal Scheduling & Logistics

• Manage personal calendars, appointments, and commitments, ensuring alignment with professional obligations.
• Handle errands, reservations, and travel arrangements for the CEO and family as needed.
• Anticipate personal needs such as birthdays, holidays, and travel.
• Provide driving support for the CEO, family members, and guests, ensuring punctual, safe, and discreet transportation.
• Handle all personal and professional information with the highest level of confidentiality.
• Serve as a trusted confidant and representative of the CEO, maintaining composure and discretion at all times.
• Navigate sensitive and time‑critical issues with tact and minimal supervision.

Executive Support

Calendar & Meeting Management

• Proactively manage a complex and rapidly changing calendar, aligning priorities with strategic objectives.
• Coordinate and confirm meetings with investors, senior leadership, and external partners.
• Prepare daily and weekly agendas and briefing materials.
• Act as the primary point of contact for all communication to and from the CEO.
• Draft, proofread, and manage confidential correspondence, reports, and presentations.
• Screen, prioritize, and respond to emails and calls, ensuring timely follow‑up.

Meeting Preparation & Follow‑Up

• Organize and support investor, board, and leadership meetings by coordinating logistics and preparing presentations.
• Record and track action items, ensuring timely completion.
• Maintain awareness of ongoing projects and business developments.

Travel Coordination (Occasional)

• Plan and execute detailed domestic and international travel arrangements.
• Prepare comprehensive travel itineraries with contact lists and schedules.
• Remain on‑call for travel adjustments and urgent needs.

• 5+ years of experience supporting a senior executive, ideally within financial services or a similar fast‑paced environment.
• Must have a car.
• Exceptional written and verbal communication skills.
• Strong organizational, time‑management, and prioritization abilities.
• Advanced proficiency with Microsoft Office and modern productivity tools.
• Proven ability to handle confidential information with integrity and professionalism.
• Highly responsive, composed under pressure, and capable of anticipating needs before they arise.
• Understanding/experience within health and fitness a plus.

• Medical insurance
• Vision insurance
• 401(k)
• Bonus eligibility