Administration Volunteer – Taylor-Made Dreams

About this opportunity

We are seeking an administration volunteer to help provide general office support for day-to-day administrative tasks such as document management, arranging post and deliveries, handling office inventory.

What this involves:

• Organising and storing documents—like creating folders for forms and reports or scanning paperwork into the computer system.
• Sorting incoming mail and sending out post—could be posting thank‑you cards to donors or handling deliveries of donated items.
• Keeping track of office supplies—like organising our collection pots and event boxes

What this involves with data entry and database management:

• Typing in contact details for new volunteers or donors—names, phone numbers, email addresses—into the database.
• Updating addresses or donation amounts if someone’s info changes.
• Making sure sensitive data (like personal info) is kept private and follows the rules—like using secure systems and not sharing it without permission.

What this involves with supporting the planning and coordination of charity events or projects:

• Creating flyers or packing info bags to hand out at charity events.
• Setting up meetings with volunteers—finding a time that works, sending out invites, and making sure everyone has the right details.
• Chatting with volunteers or organisations involved—sending emails, making calls or passing on key info so everyone’s on the same page.

To be an effective administration volunteer, you’ll need strong organisational skills, attention to detail, and proficiency with IT tools such as email and office software. Excellent communication skills, both written and verbal, are essential, along with the ability to work well in a team and independently. Reliability, discretion, and a compassionate attitude are key, as is a commitment to the charity’s mission of supporting children and families.

Expenses will be paid as per our volunteer policy.

Our office is open 9‑5 pm Monday – Friday, and located in Pine Grove, Crowborough. You will need to be able to travel to the office, but there may be the opportunity for remote work depending on the task.

For more information please either come in and see us at Wealden Volunteering, or call us on 01825 760019, or email us at offic