Senior Assistant, Major Gifts

The Senior Assistant provides administrative support for one Assistant Vice President (AVP) of Major Gifts (MG) and one to two additional development officers. The MG team partners with the Planned Giving (PG) team and units across the Division of Philanthropy to raise funds from individuals, families, and family foundations for priorities in research and care at Dana‑Farber. This role includes managing revenue and activity reports, budgets, data entry for general fundraising activities, special projects, correspondence, scheduling meetings, and appointments, and making travel arrangements.

Responsible for assisting the entire Division with reaching financial goals. Reports to the Assistant Vice President, Major Gifts and one other staff member. Internal

Title:

Senior Assistant, Individual Giving.

This position is considered remote, 0‑1 days onsite at 10 Brookline Place, Brookline, MA each week. DFCI guidelines state that employees must reside in New England:
Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, or Vermont.

Resume and cover letter required with application submission. If you wish to disclose your personal pronouns, please include them within your resume and cover letter submission.

• Assist manager/s with projects supporting team needs, including recurring reporting cycles for revenue and budgets and managing MG team meetings;
• Maintain organizational and management systems and databases; operate with working knowledge of Microsoft Office, Clear View fundraising software, and other Philanthropy systems;
• Train new assistants on Major Gifts procedures and serve as contact for data entry inquiries;
• Assist in managing and allocating the Major Gifts budget through annual planning, purchase orders, supply ordering, and review of p‑card expenses;
• Support fundraising activities by tracking prospects, entering data, and conducting preliminary donor/prospect research;
• Draft donor acknowledgements and assist in preparing cultivation materials and gift proposals;
• Process checks and gifts of securities in coordination with gift processing and office protocols; manage terms of agreement and related correspondence;
• Respond to inquiries from Philanthropy and Institute colleagues; provide back‑up support as requested.

High school diploma or equivalency required. Associate’s/Bachelor’s degree preferred. 1 year of administrative work experience required.

Excellent written and verbal communications skills are necessary with a strong orientation to customer service. Fantastic organizational skills and ability to simultaneously manage a variety of projects are key. Excellent judgment a must. Directed and self‑starting attitude with the ability to work independently as well as of a team and work with a variety of personalities. Solid computer skills and competency in Microsoft Office Suite products is absolutely necessary.

The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications.

Hourly Rate: $28.43/hour

Dana‑Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.