Legal Lease Administrator

Job Description

Legal Lease Administrator

Our client based in California is in need of a Legal Lease Administrator to support expansion in the Phoenix, AZ market. This is a remote, direct hire opportunity. Must live in the Phoenix area to qualify.

• Family Owned
• Boutique
• Commercial Real Estate

• Support executive leadership (Principal & SVP) with transactional real estate documentation to free them for deal‑making activities.
• Draft, edit, and manage real estate legal documents, including leases, purchase & sale agreements, easements, and other transactional real estate agreements.
• Run redlines and document comparisons; identify material changes and recommend revisions.
• Track document workflow and status (deadlines, responsibilities, next steps).
• Coordinate electronic and notarized signatures; ensure complete and timely execution.
• Maintain lease abstracts and track key dates, obligations, and compliance items.
• Coordinate approvals and maintain version control.
• Insert and update exhibits, ensuring accurate formatting and integration into documents.
• Maintain organized filing systems within the company’s shared drive, ensuring correct labeling and structure.
• Schedule calls and virtual meetings as needed to support negotiations and move deals forward.
• Serve as the central point for keeping agreements, tasks, deadlines, and communication aligned.
• Handle PDF‑to‑Word conversions, exhibit preparation, and formatting tasks across Word, Excel, and Adobe Acrobat.
• Provide administrative and legal support across land development, acquisitions, industrial, retail, and residential development transactions.

• Minimum 5 years of legal support experience with strong exposure to real estate transactions and lease administration.
• Ability to read, understand, and track sophisticated real estate documents.
• Experience running redlines, identifying key changes, and providing recommended edits.
• Highly organized with the ability to manage multiple agreements and deadlines simultaneously.
• Strong proficiency in Microsoft Word, Excel, Adobe Acrobat (including PDF editing/conversion).
• Familiarity with real estate development, land development, or commercial leasing processes.
• Local market knowledge of the Phoenix Metro region and familiarity with area law firms/developers preferred.
• Ability to work independently, prioritize effectively, and keep projects moving without micromanagement.
• Reliable communication skills; able to coordinate with attorneys, executives, and external partners.

• Remote opportunity with schedule flexibility.
• Base salary plus end‑of‑year performance bonus.
• Self‑directed IRA or 401(k) match program.
• Potential health insurance stipend.
• PTO package plus office closure from Christmas through New Year.

Frontline Source Group is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.

Disclaimer: Sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.