Executive Assistant; Finance - Remote - Nationwide

Remote, Nationwide – Seeking Executive Assistant Everybody Has A Role To Play In Transforming Healthcare

At Vituity you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare’s most pressing challenges from the inside.

At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.

Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you.

• Communicate any messages/inquiries/issues effectively and appropriately, in a timely and professional manner, by showing sensitivity and respecting confidentiality. This includes both written and verbal communications with internal and external clients.
• May advise internal clients on Executive’s views on company policies or current issues facing the organization.
• Interpret requests, help implement action, and decide whether Executive should be notified of important matters as needed.
• Serve as the Executive’s representative at meetings and express the Executive’s viewpoints at such meetings.
• In Executive’s absence, ensure that requests for action or information are relayed to the appropriate staff.
• Initiate all follow ups for specific leadership initiatives. Responsibilities could include contract expiration, meeting action items, JOC and CEO evaluation feedback, surveys, required education and compliance, etc.
• Coordinate and execute staff meetings/events/conference calls as instructed by leadership. Responsibilities could include agenda preparation, presentations, staffing, meeting collateral, logistics, notes, arranging staff implementation, action item follow-up as necessary, etc.
• Assist leadership with calendar support. Responsibilities could include internal/external meeting scheduling, reviewing calendars for conflicts, accepting/declining meetings on behalf of leaders, reminders of meetings and logistics and/or materials that may be needed.
• Coordinate expense reimbursements and check requests in compliance with policy.
• Make travel arrangements on behalf of leadership in accordance with policy.
• Work with a multidisciplinary team of physicians, advanced providers, practice management consultants to support the development and implementation of projects. Analyze the impact and success of these projects.
• Work with advanced providers, work groups and committees, develop necessary supporting materials (e.g. manual, training modules, curriculum, etc.) to support the program. Pilot & evaluate impact of program in meeting the defined objectives of the program.
• Responsible for research and implementation of practice improvement tools and for updates and revisions of standard client-developed programs.

• High school diploma or GED equivalent required.
• 5+ years in an administrative role supporting executives required.
• 3-5 years of experience in coordinating projects or combination of education and experience required.
• Knowledge of program development and project management concepts preferred.
• Experience in healthcare, with physicians, and in a service industry is preferred.
• Strong communication skills - both oral and written.
• Ability to analyze, interpret, and visualize data.
• Ability to work collaboratively across departments.
• Demonstrated ability to handle detailed work accurately and quickly, work to deadlines on multiple projects, and to work as a team member in a collaborative and participatory manner, and to interact both in person and over the phone with a courteous and professional…