Administrative Assistant

Essential Job Functions

• Provides administrative support to the VCFA department and the Coordinator, Executive Operations.
• Support the front A-1 Desk by answering the kiosk and making sure all outside visitors sign in at the desk.
• Greet all employees as they come in daily and answer the A-1 front desk phone and direct calls where they need to go.
• Process requisitions and invoices via Banner for the VCFA Department and keep up with our spreadsheet.
• Complete Inventory of our supply room and make sure all items are stocked weekly.
• Send out any district emails about what is happening on the campus.
• Schedules room reservations for the Board Room and other rooms.
• Other job duties as assigned.

• May be asked to assist other offices if needed with projects.
• Alarm sheets - scan and print new ones when we get close to running out.
• Mail - Reviewing and scanning email to the appropriate department.

• Ability to demonstrate the College values.
• Must project a professional image, have excellent telephone etiquette and communication skills.
• Must be extremely accurate and have excellent proofreading, grammar and spelling skills.
• Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast‑paced office environment.
• Basic skill level in Microsoft Office (Word, Excel & PowerPoint).

• High school diploma or equivalent.

• Above requirement plus one year of specialized or technical training beyond high school.

• Two years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.

• Above requirement including one or more years in a higher education environment. Bilingual candidates are encouraged to apply.

Note:

The duties of this position require a physical presence at the assigned on‑site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.

Salary Grade: 103

Salary is based on the Board‑approved salary schedule for the current fiscal year.
See Salary Schedule

Requisition Number: req
6138

Posting Close Date: 12/5/2025