Office Administrator

The client is a U.S.

-based construction consulting firm that supports lenders by preparing technical reports for active construction projects across the United States. They are an experienced, close-knit team with a strong track record in their industry and a remote-friendly way of working.

The culture is friendly, supportive, and trust-based. While the pace can be busy at times, the team values clear communication, flexibility, and doing work properly rather than rushing.

This role is being hired as part of a partnership with an external recruiting firm. You would be working directly with the client’s internal team once hired.

The client is a U.S.

-based construction consulting firm that supports lenders by preparing technical reports for active construction projects across the United States. They are an experienced, close-knit team with a strong track record in their industry and a remote-friendly way of working.

The culture is friendly, supportive, and trust-based. While the pace can be busy at times, the team values clear communication, flexibility, and doing work properly rather than rushing.

This role is being hired as part of a partnership with an external recruiting firm. You would be working directly with the client’s internal team once hired.

The client is looking for a Remote Office Administrator / Report Drafter to support their consultants by preparing accurate, well-structured reports from construction-related documentation.

This is a detail-focused role that involves working with templates, documents, and numbers on a daily basis. The work is structured and repetitive by nature, and accuracy is far more important than speed.

If you enjoy organized work, clear systems, and producing high-quality output, this role can be a great long-term fit.

• Draft reports based on construction payment applications, invoices, contracts, and supporting documents
• Enter and organize project data into standardized report templates
• Review documents carefully and flag missing or unclear information
• Double-check your work before submitting drafts
• Request additional documentation via email when needed
• Update Excel templates using basic formulas (multiplication and division only)
• Manage multiple reports per day using a work order or backlog system
• Adapt to non-standard projects where documentation may be less structured
• Keep digital files organized and easy to reference

This role is a strong fit if you:

• Have excellent attention to detail
• Naturally double-check your work
• Are comfortable with structured, repeatable tasks
• Can work independently in a remote environment
• Communicate clearly and proactively when something is unclear
• Stay calm and organized during busy periods

Background or industry experience is less important than how you work day to day.

• Fluent written and spoken English
• Strong organizational and time management skills
• Comfortable working with large sets of documents
• Proficient in:
• Microsoft Word
• Microsoft Excel (basic formulas only)
• Google Sheets
• Adobe / PDF tools
• Outlook
• Microsoft Teams

• Experience working with financial or payment-related documents
• Familiarity with construction documentation
• Curiosity or interest in learning new tools, including AI-assisted reporting

• Full-time, fully remote
• Local daytime working hours preferred
• Some overlap with U.S. Eastern Time is helpful but flexibility is supported

• Competitive monthly compensation based on experience and English proficiency
• Supportive onboarding and training
• Opportunity to take on more responsibility over time
• Two weeks of paid vacation
• Local public holidays based on your country of residence
• A collaborative, respectful, and flexible work environment

If this sounds like work you would enjoy doing well every day, we’d love to hear from you.

As part of your application, we ask that you include a short Loom video (1‑2 minutes).

In this video, tell us:

• A bit about yourself and your background
• Your experience
• Why you think this role is a good fit for you

Don’t worry — it doesn’t need to be polished or professional. We just want to get a sense of your communication style and experience in your own words.