Contract Administrator III

The Contract Administratorreportstothe Project Controls Manager .Thesuccessfulcandidatewill have proven contract administration experience with complex, multi-phase, multi-million-dollar construction and/or renovation projects.

Performs a broad range of contract administrative duties, including procurements, billings, insurance, badging, and compliance.

• Assist
  
  LAWAwithplanningofprocurementsandsettingpre‑awardschedulesforcontracts includingBoardactions
• Assistincoordinationof Pre‑Bid/Proposal Meetingstopresentthe Project and RFB/RFPto potential bidder/proposers.
• Preparedraftsof
  
  RFP/RFBaddendafor
  
  LAWAtoreview,finalize,anddistributetoPlanholders
• Preparedraftawardrecommendationsand Board reports
• Conformfinalcontractdocuments
• Preparerequiredreportsand contractual correspondence
• Attendvariousmeetings,includingpre‑bidproposalandpost‑bidproposaldebriefings
• Assistin Contractstandardizationprocess
• Monitorallaspectsofcontractcompliance
• AssistinresolvingproblemsanddisagreementsbetweencontractorsandLAWA
• Reviewcontractorinvoicesforcontractualcompliance
• Conductcloseoutactionsuponcontractcompletionsuchasfinalaudit,payment,etc.underthe directionofLAWApersonnel
• Coordinatechangesacrosstheprojectenvironment,ensuringcorrectproceduresarefollowed andchangesareaccuratelyrecorded,scheduledandcontrolled
• Prepare Change Documents , Task Orders and Change Orders
• Route Change Documentsforsignatureandtracksstatus
• Createanddistributechangereportsandanalysis
• Supporttheprojectmanagementteaminmaintainingtimelyandeffectivechangesupport processes,proceduresandsystems
• Leadthedevelopmentandmaintenanceofanyperiodic(daily,weekly,monthly) status reports tokeepmanagementand/orownerinformedofchangeprogress
• Ensurethatchangesproperlyencumbercontractualcapacityandbudget
• Coordinate with
  
  ADPschedulingtoascertaintimeimpactsofchangesunderconsiderationand property documents
• Assistwithimplementationoftrendandchangesupportprograms
• Contributetotheadvancementof
  
  ADP’sgoalsthroughcommitmenttoproductivecollaboration withallstakeholders

• Minimumof
  10yearsofrelevantexperience in administration of commercial/government contracts.
• Musthavea self‑starterattitudewithproactive,results‑oriented focus;andwillingandcapable toassumeadditionalresponsibilitie
• Demonstratedsuccessonthejob,asevidencedbysatisfactoryperformance,acceptanceofresponsibilityandgrowthinpreviouspositions
• Proven accuracy,reliabilityandcompletenessinjobaccomplishment
• Effectiveoralandwrittencommunicationskills
• Mustbeabletointerfacewitha varietyofpeoplewithdifferenttechnicallevelsandeducational backgrounds
• Mustbedetailorientedandhighlyorganized
• Mustbeabletoproduceaccurateandtimelyresultswhilemaintaininga customer service attitude
• Knowledgeanddirectexperiencein
  
  SBE/DBE/MWBEprogramcoordinationpreferred
• Experienceinalternativeprojectdeliverymethodsincluding Guaranteed Maximum Price (GMP) and Construction Manager at Risk (CMAR) and Design Build preferred.
• Experience supporting Multiple Award Task Order Contracts.

• ABachelor’sdegreein engineering or business related field, as well as training in procurement, contract, construction and commercial law.
• Experience with project management software preferred

• Retirement Plan (401k, IRA)
• Health Care Plan (Medical, Dental & Vision)
• Paid Vacation
• Training & Development