Executive Assistant to President Director of Operations

Executive Assistant to the President and the Director of Operations

Company:
Kinetic Construction Ltd. (Kinetic). A 100% employee‑owned firm with approximately 200 employees, serving the construction market across Vancouver, Victoria, and Courtenay. With 40 years of experience, Kinetic focuses on building lasting relationships, passion for its business, and a commitment to continuous improvement.

Salary band: $71,017 to $106,525 annually
, based on experience and skills.

• Executive Calendar & Prioritization
• Email & Communication Management
• Meeting orchestration, minutes and confidential notes
• Content development & executive deliverables
• Travel & expense management
• Stakeholder coordination
• Executive office cadence
• Cross‑department issue tracking
• Visibility and reporting
• Action management
• Information flow

• 7‑10+ years as an Executive Assistant supporting a C‑Suite leader in a dynamic environment; construction or adjacent industries preferred
• Expertise in Microsoft Office (Outlook, Teams, SharePoint, One Drive, Word, Excel, PowerPoint)
• Exceptional writing and editing; comfortable drafting executive‑quality materials and client‑facing correspondence
• Familiarity with construction terminology, project life cycles and site/branch dynamics an asset
• Fluency with travel platforms and expense tools
• Proven record handling sensitive information and privileged notes
• Mastery of prioritization, logistics, and time management; thrives amid shifting demands and short lead times
• High EQ, composure and service mindset; able to work across branches and field operations
• Understands principles of workflow design and knowledge management to create efficient, repeatable processes
• Proactive problem‑solving; identifies needs early, proposes solutions, and executes effectively
• Communicates complex ideas clearly through concise narratives and compelling visuals
• Strong judgment and strict confidentiality regarding sensitive information, including executive notes, personnel matters and strategic initiatives
• Builds structured systems and repositories to support scalability and knowledge retention

• Eligibility for Employee Share Ownership
• Competitive Compensation and Bonus structure
• Career development & training including mentoring program and KCL Training Academy
• Comprehensive benefits package: extended health, dental, vision
• Company trust, opportunity, and support to do your best work and advance
• Employee and family assistance program for mental and emotional health
• Substantial vacation time and sick pay
• GRSP matching program to support after you leave Kinetic
• Gold Seal Employer support for employee accreditation
• Access to latest industry technology and flexibility to work from home
• Annual company‑paid events and regular employee‑only events
• Ongoing apprenticeship support via Kinetic Employee Association (KEA)
• Employee referral program and recognition for length of service

Please submit a cover letter as part of your application.

Location:

Vancouver, BC.

Seniority level:
Mid‑Senior.

Employment type:

Full‑time.

Job function:
Administrative. Industry: Construction.

We thank all applicants for their interest; only those selected to move forward will be contacted. No phone calls please.