Executive Administrative Assistant

Life Spire of Virginia is seeking an Executive Administrative Assistant to support our Home Office Team in Glen Allen, VA! Please apply if interested.

The Executive Administrative Assistant provides high-level administrative and operational support to senior leadership. This role manages executive calendars, board and committee coordination, corporate documentation, and office operations while handling sensitive and confidential information with discretion. The ideal candidate is highly organized, detail-oriented, and excels in communication and relationship management.

• Provide comprehensive administrative support to the CEO, COO, and CFO, including correspondence, reports, expense tracking, and board materials.
• Manage executive calendars, meetings, conference calls, and travel arrangements.
• Coordinate and support Board of Trustees, RAC, and senior leadership meetings, including agendas, minutes, presentations, and follow-up.
• Prepare PowerPoint presentations for board, leadership, and management meetings.
• Maintain corporate records, bylaws, board documentation, and annual disclosure filings.
• Serve as primary administrator for Board Effect and other reporting dashboards.
• Manage company vehicle fleet records, compliance, and scheduling.
• Oversee office operations, including supplies, space planning, office moves, and landlord coordination.
• Coordinate onboarding and offboarding of home office staff in collaboration with IT and leadership.
• Publish and distribute internal communications to home office staff.
• Participate in senior management meetings and record meeting minutes.
• Provide support during community or organizational emergencies.
• Perform other related duties as assigned.

• Customer-focused mindset (serving communities, residents, and colleagues)
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Professional judgment, integrity, and discretion
• Ability to manage multiple priorities efficiently
• Strong relationship-building skills
• Technical proficiency and attention to detail

• Minimum of 3 years of administrative experience, preferably supporting senior leadership
• Advanced proficiency in Microsoft Word, Excel, and Power Point
• Strong communication and interpersonal skills
• Exceptional attention to detail and organizational ability
• Ability to handle confidential information independently
• Comfortable working in a fast-paced environment with competing priorities