Office Administration Specialist

This is a position within Keller Executive Search and not with one of its clients.

Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast‑paced, collaborative environment as our dedicated Administrative Assistant. In this role, you’ll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high‑stakes talent acquisition. If you’re searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles.

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Maintain filing systems and manage documents related to client projects.
• Conduct research to assist with candidate sourcing and client needs.
• Support the team with various administrative tasks as needed.
• Communicate effectively with clients and candidates for a professional experience.
• Assist in organizing company events, meetings, and workshops.

• Prior experience as an Administrative Assistant or similar role.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Attention to detail and accuracy.
• Works well independently and in a team.
• Adaptable in a dynamic environment.

• Competitive salary: $72,000–$88,000 annually (depending on experience).
• Comprehensive health insurance (medical, dental, and vision).
• 401(k) retirement savings plan with company match.
• Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by connecting top talent with life‑changing opportunities.

• Experience in a rapidly growing organization.
• Opportunity to expand responsibilities over time in executive recruitment.
• Hands‑on learning and skill development in high‑impact talent acquisition.

• Flat management structure with direct access to decision‑makers.
• Friendly, collaborative U.S.‑based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results‑oriented approach.

Global Reach and Impact

Join a top‑tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high‑stakes talent acquisition that drives transformative business growth.

Career Acceleration

Thrive in a flat, results‑oriented structure with direct access to decision‑makers, offering rapid professional development, hands‑on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

Collaborative and Inclusive Culture

Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life‑changing opportunities.

Work‑Life Integration

Enjoy the flexibility of remote work in a supportive environment that prioritizes your well‑being, while making a tangible difference in industries worldwide through ethical, high‑standard recruitment practices.

Unmatched Professional Growth

Benefit from opportunities to work on diverse, high‑impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long‑term employee development.

Equal Employment Opportunity and Non‑Discrimination Policy

Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive…