Executive Assistant

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Black Diamond Group owns and operates a portfolio of businesses specializing in modular buildings and remote and temporary workforce housing solutions, along with a digital marketplace for business-to-business crew travel management. We create value by providing differentiated solutions. We believe each customer and each project is unique and that we can tailor a combination of products and services that deliver an enhanced outcome.

We believe that a clear strategic vision, with measurable objectives, along with disciplined accountability and data-based decision-making leads to successful outcomes. When we couple this approach with our values-driven, collaborative, safety conscious culture, we achieve top decile performance, deliver results, and have fun while doing it!

We offer careers, not jobs, and we strive for an environment where the best people come to work and feel rewarded for their contributions. We are a team of the best and the brightest in industry, and since our inception, we have led with a people-first approach. We give our employees ample opportunity to pursue their interests and passions and support them as their careers progress.

Black Diamond Group’s CEO Office department has a full-time position for Executive Assistant.

This role is hybrid – in-office with 20% flexibility to work from home.

Reporting to the Chairman & CEO, the Executive Assistant will work closely with the CEO’s U.S. based Executive Assistant and other support staff of the CEO Office to provide high-level administrative, business process, and personal scheduling related support to the CEO. This is not a traditional administrative role – it is a critical, strategic position central to the smooth and effective operation of a fast-paced, rapidly evolving multi-national CEO Office.

Your ultimate objective is to enable the CEO to focus on the priorities that matter most to moving the business forward and minimizing the noise around the edges.

Success in this role hinges on your ability to quickly grasp how the business operates, understand key systems and stakeholders, and anticipate the CEO’s and CEO office team needs. The more deeply you understand the business and the CEO’s leadership style, the more impact you’ll have – by creating time and space for the CEO to successfully execute strategic initiatives and critical decision processes.

This role requires collaboration and the ability to prioritize competing demands, run an efficient office, and ensure the CEO’s time is spent on the highest-value opportunities and most critical issues. The environment is fast-moving, intense, and ever-changing, but it is also highly-rewarding, professional, respectful, and the epicenter of the Company’s drive, strategy, pace, tone, and direction.

If you find this type of environment exhilarating – and the chance to work with a high-performance, successful team – then this position will be your opportunity of a lifetime.

• Maintain and respect the confidentiality of the CEO Office and Board, at all times.
• Collaborate with the CEO’s U.S. based EA to divide and conquer the workload in an effective way – the two of you will be ever-aligned and operating as one efficient support system to the CEO.
• Effectively manage the coordination of annual processes, which are led by the CEO office, including the strategic planning process, executive compensation process, board and committee meetings, public markets engagement, investor and analyst conferences and related period end processes.
• Support with major corporate events and public speaking engagements, collaborating with the Corporate Communications & Events team including the annual executive and Board off-sites, monthly accountability meetings, and employee engagement events.
• Interact with Board Directors, Executive officers, and key stakeholders - including political, public sector, business, and indigenous leaders.
• Maintain a professional business environment which requires appropriate dress, respect and manners.
• Be available for an in-person work environment and able to work flexible work hours with…