Temporary Part-Time Administrative Assistant II - Schools - Summit Trails Online School

Temporary Part-Time Administrative Assistant II - Schools - Summit Trails Online School

Apply for the Temporary Part-Time Administrative Assistant II - Schools - Summit Trails Online School role at Rocky View Schools
.

Rocky View Schools (RVS) is a rapidly growing school division in Alberta, supporting the educational needs of more than 29,000 students from Kindergarten to Grade 12 in 53 schools. RVS is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together.

RVS invites applications for a temporary, part-time (30 hrs/wk) Administrative Assistant II - Schools position at Summit Trails Online School, starting immediately until June 30, 2026
. Summit Trails Online High School serves students from grades 10‑12. For more information about this school, please visit their website.

• Maintain student permanent records, school records, student enrolments, attendance, and month‑end reports using various data management programs in a confidential manner.
• Creates a variety of written documents in a professional manner as required.
• Schedule appointments, book meeting rooms, and communicate with participants in a timely manner as required.
• Assist with orientation of new school staff.
• Organize and facilitate school announcements.
• Provide excellent service to school staff, students and the public, including answering and directing phone calls in a courteous and professional manner.
• Greet substitute teachers and substitute support staff and provide necessary resources.
• Prepare, distribute, collect, and categorize various school forms.
• Accept, distribute, and expedite mail, couriered and delivered items.
• Collaborate with team members to identify efficient workflow in the school office.
• Complete a variety of clerical duties in a fast‑paced work environment by assigned deadlines.
• Supervise students in the infirmary.
• Support the financial duties and other administrative tasks as required.
• Support the administration of the community rental of the school/facility as required.

• Certificate or diploma in office management, business administration, or a related field.
• Two or more years’ experience in an administrative assistant role in an office environment.
• Previous experience with customer service in a fast‑paced environment.
• Previous experience within a school division and/or with Student Information Records Systems is considered an asset.

• Outstanding communication and customer service skills.
• Highly effective organizational and prioritization skills.
• Demonstrated ability to deal with a variety of complex and sensitive issues professionally and in a timely manner.
• Ability to successfully work in a team environment as well as independently with minimal supervision.
• Ability to think critically and deal with changing priorities in a fast‑paced environment.
• Proficient in Microsoft Office Suite and web‑based applications.

• 6% vacation pay.
• As this is a temporary position, there are no benefits, pension or sick time.
• RVS employees who are ineligible for employer paid benefits may access the supplemental benefits package at their own cost.
• Professional development and training opportunities.

• The successful candidate must submit a current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employment.
• Proof of qualifications/education as required by the position.
• Applicants must provide a professional letter of reference, attached to the job application, from their most recent supervisor, relevant to the job opportunity, written on company letterhead, signed and dated within the past 18 months.

We request all applications be placed through the Rocky View Schools application portal. Applications must include your cover letter, résumé, proof of qualifications and a professional letter of reference.

Please submit your application by January 2, 2026 at 4:30 pm MST quoting job code #3998073. Interviews will be held the week of January 5, 2026.

Rocky View Schools – Human Resources
We appreciate and consider all applications; however, only those candidates selected for an interview will be contacted. Applicants may be contacted via email or by phone for an interview. Please ensure your online profile information is up to date so there is no delay in contacting you.