Administrative assistant

This flexible role combines in-office and remote work, perfect for someone who thrives on variety and teamwork. You’ll be at the heart of coordinating career training sessions, ensuring smooth communication with stakeholders and vendors, managing data and reports, and providing top-notch administrative support. If you’re detail-oriented, tech-savvy, and excited to contribute to meaningful projects, we’d love to hear from you!
The Opportunity

Reporting to the Executive Directors, this role provides administrative support by planning and coordinating career training sessions and related events.

Key responsibilities include:

• Organize: Coordinate training sessions, meetings, and events, ensuring venues, materials, and agendas are prepared and organized.
• Communicate: Serve as a liaison between team members and external stakeholders, ensuring clear communication and timely follow-ups.
• Administration: Prepare, edit, and distribute documents, reports, and presentations, while managing emails and correspondence.
• Data Management: Maintain and update databases, files, and records, including learner registration and completion tracking.
• Team Support: Assist with administrative tasks, such as data entry, travel arrangements, and expense reporting.
• Project Management: Support special projects and initiatives as required.

We are looking for a motivated and experienced professional with strong office administration and organizational skills. Non-profit experience in the employment services sector is an asset.

Strong attention to detail and accuracy.

Post-secondary education in office/business administration or equivalent work experience.

Excellent written and verbal communication skills.

Bilingualism (French/English) is an asset.

Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams).

Effective time management and organizational skills with the ability to handle competing priorities.