Receptionist, Administrative/Clerical
Remote / Online - Candidates ideally in
Calgary, Alberta, T3S, Canada
Listing for:
Mawer Investment Management
Full Time, Remote/Work from Home
position
Listed on 2025-12-30
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
The Opportunity
Mawer Investment Management is actively seeking a dynamic individual to fill the pivotal role of Receptionist. We are looking for a self-assured, customer service-oriented professional to join our downtown Investment Management firm. The ideal candidate will be an exceptionally detail-oriented team player, adept at being the first point of contact for office visitors. You will work alongside a fellow receptionist, supporting a collaborative and team-oriented front desk environment.
This role offers a unique opportunity to be at the center of our team, playing a crucial part in creating a welcoming office atmosphere.
Role Responsibilities
General reception duties including answering phones, checking for faxes, greeting and assisting employees, visitors, maintenance people, tradespeople, etc.Enter and track building maintenance requestsEnsure all floor plans are kept up to dateAssist with planning and execution of internal and external meetings, training sessions, and company eventsCoordinate the Board Meeting set-up and cateringAssist with expense reportsManage access cards for the company including onboarding and offboarding employees and visitor passes, reconciling passesHandle client documentation while maintaining security, privacy, and compliance policiesEnsure the reception manual is up-to-date and other employees providing coverage are trainedOther duties as assigned to assist many other departments in our ever-changing hybrid environmentDesired Qualifications
5+ years of Reception experience in an Office Professional environmentExcellent verbal and written communication skillsProficiency with the Microsoft Office Suite, specifically Excel and Word, Microsoft Office Teams an assetProven ability to perform administrative duties with professionalism, accuracy, and a keen eye to detailProven time management, prioritization, and organizational skills, including the ability to work independently within broad parameters and accomplish goals within agreed upon deadlinesProven track record of being open to feedback and direction, contributing enthusiastically to team successService-focused with an approachable dispositionCalm positive attitude under pressure and shows professionalism in all interactionsDemonstrates flexibility and a positive, "can do" attitudeTeam player who will step in to help wherever neededSuperior, and proven, respect of confidentiality and confidential mattersSeeks continuous improvement and proactively identifies opportunitiesAbility to have some flexibility with work schedule when requiredWhy Mawer?
Directly contribute to the firm’s growth as a global, independent investment manager.Learn and work within a high-performing team that has consistently delivered exceptional long-term investment results and high levels of client satisfaction.Be a part of a meritocracy in which the quality of ideas supersedes hierarchy; where every role is valued, and every voice heard. At Mawer, talented team members can progress quickly, regardless of tenure or experience.Our unique culture, which is integral to who we are and (we think) a competitive advantage. Our culture is shaped by our core values (integrity, putting clients’ interests first, excellence, teamwork, and long-term thinking) and key behaviours (curiosity, candour, accountability, and appreciation), which are much more than words on a page. They guide the way we operate, make decisions, and communicate every day.We offer a flexible work environment with a blended workplace approach tailored to the unique needs of each department and team. This allows employees to seamlessly combine in-person and remote work experiences, fostering collaboration, promoting work-life integration, and empowering our team members to thrive in a dynamic, interconnected professional setting.Our Benefits and Perks Include:
Comprehensive health and wellness benefitsUnlimited vacation daysRetirement planning assistance, including RSP contributionsAnnual learning stipendParental leave top-upSignificant community investment contribution via our Employee Matching ProgramTo apply, please submit your resume, cover letter, and application by January 6th, 2026 at:
All candidates must be eligible to work in Canada. Only applications that include all required materials will be considered.
At Mawer, we are committed to fostering a culture of diversity and inclusion. We strive to attract, hire, develop, and retain the best people from a wide variety of backgrounds/experiences and create an environment where unique ideas and perspective are heard and valued. We believe a diverse and inclusive culture fuels innovation and enables more effective decision-making across the firm, helping to improve investment performance, strengthen client partnerships, and create more value for all stakeholders: clients, employees, owners, and society.
We administer all practices and programs without discrimination and strive to provide equal access to employment. A Human Resources…
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