Senior Administrative Specialist Job Mississauga Ontario Canada,Administrative/Clerical

Creating Peace of Mind by Pioneering Safety and Security

Senior Administrative Specialist-Mississauga, ON-(Hybrid)

At Allegion, we are driven by a bold vision: redefining safety while empowering our employees to thrive. When you join our team, you become part of a culture that values innovation, purpose, and excellence. This role offers the benefits of our dynamic hybrid work model—combining in-person collaboration for meaningful moments with the flexibility of remote work. Since hybrid arrangements can vary based on the needs of the individual,teamand business, your talent acquisition partner will provide specific hybrid details about this role.

We are committed to fostering a healthy work-life balance and building meaningful connections, ensuring you have the tools, resources, and support needed to excel in any environment. Together,we’llunlock your potential and create a lasting impact.

Job Summary:

Reports to: VP Sales and Marketing, Commercial Canada

A Senior Administrative Specialist provides high-level, complex support, managing schedules, finances, projects, and staff, acting as a key liaison with high-level executives and stakeholders, ensuring operational efficiency through advanced organizational, technical (MS Office, databases), and problem-solving skills. They handle confidential data, prepare complex reports, manage budgets, coordinate travel, and often serve as the primary point of contact, requiring significant independent judgment and initiative.

What You Will Do:

Manage complex calendars, coordinate meetings, prepare correspondence, and handle confidential information for senior leadership.

Oversee office workflow, order supplies, managing equipment, supporting organizational fleet vehicle administration, and process expenses and invoices.

Generate reports, manipulate data in spreadsheets (Excel), and create presentations (PowerPoint).

Identify and implement efficiencies in administrative procedures, workflows, and technology use.

Support demand generation/channel programs to improve and maintain customer experience.

Coordinate, schedule and organize a wide variety of meetings, training programs, workshops etc. Prepare related materials and meeting requirements; coordinate meeting rooms/equipment in setting up training rooms.

Quote management/data entry (be support and link between quote management and sales operations).

Prepare and provide comprehensive reports for VP Sales and Marketing as required.

Perform other general office related duties.

Execute the above functions in a timely manner.

What You Need to Succeed:

Post secondary education or equivalent years of related work experience

3-5 years’ experience working in a large, complex organization in a senior office administrative role.

Strong organization, time management, communication, attention to detail, problem-solving, and ability to work independently.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and database software.

Why Work for Us?

Allegion is a Great Place to Grow your Career if:

You'reseeking a rewarding opportunity that allows you to truly help others. With thousands of employees and customers around the world,there’splenty of room to make an impact. As our values state, “this is your business, run with it”.

You’relooking for a company that will invest in your professional development. As we grow, we want you to grow with us. 

You want a culture that promotes work-life balance. Our employees enjoygenerouspaid time off, because at Allegion we recognize that you have a full life outside of work! 

You want to work for an award-winning company that invests in its people. Allegion is proud to be a recipient of the
Gallup Exceptional Workplace Award
for the second year in a row, recognizing our commitment to employee engagement,strengths-based development, and unlocking human potential.

What You’ll Get from Us:

A commitment to Diversity, Inclusion & Belonging: making a difference and leading with purpose

High energy, influential, cross collaborative team environment

Opportunities to leverage your unique strengths through Clifton Strengths testing and coaching.

Customized individual development plans and growth maps to help you unlock your full potential and career graph with Allegion.

Competitive base salary

Health, dental and other insurance coverage, helping you "be safe, be healthy"

Tuition Reimbursement

Employee Discounts

Community involvement and opportunities to give back so you can "serve others, not yourself"


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