Administrative Assistant

Legal Administrative Assistant – We are currently seeking a full‑time junior candidate to join our collaborative team and develop both personally and professionally.

• Preparing and drafting documents and correspondence
• Managing deadlines, billing, and general administrative tasks
• Assisting with the management of patent and trademark portfolios
• Retrieving records and information from official IP databases
• Filing patent and trademark applications
• Assisting with amendments, responses to Office Actions, and other official filings
• Performing other related duties as required

The ideal candidate has strong attention to detail, produces high‑quality work, and can manage multiple deadlines in a fast‑paced environment. Excellent communication, teamwork, professionalism, and client service skills are essential.

The successful candidate will work full‑time in our office for the first three months, after which you may work from home up to three days a week under our hybrid work model.

• Graduate of an accredited legal administrative assistant program or equivalent experience
• 1–2 years of experience in a law firm setting is an asset
• Strong technical and analytical skills
• Ability to prioritize, multi‑task, and meet deadlines
• Clear and concise communication skills—written and verbal
• Strong keyboarding accuracy and speed
• Good judgment, professionalism, and ability to maintain confidentiality
• Advanced computer skills (Word, Excel, Outlook, and other applications)

• Firm‑paid extended health, dental, vision, life insurance, and AD&D
• Disability insurance
• Ten days of paid sick and personal time
• Employee Assistance Program
• Education and tuition allowance
• Health & Wellness allowance
• RRSP matching program
• Work‑from‑home allowance
• Mobile phone subsidy
• Firm social events