Executive Assistant in Gainesville, FL

Overview

Join to apply for the Executive Assistant in Gainesville, FL role at The Collier Companies
. This on‑site position reports to the Vice President of Operations at the Florida Home Office in Gainesville, offering a fast‑paced environment with a beautiful natural setting and plenty of growth opportunities.

• Provide full‑time executive support to the Vice President of Operations, demonstrating initiative, poise, and flexibility.
• Plan, prioritize, and execute tasks efficiently, managing a high‑volume workload in a fast‑paced setting.
• Manage and maintain multiple executive calendars, including scheduling meetings, events, and travel arrangements.
• Coordinate site audits, vendor compliance audits, site walks, and onboarding support for new team members.
• Support resident engagement events such as book club events, tracking participation and outcomes.
• Research, compile, and summarize complex data into concise work products.
• Act as the first point of contact for elevated resident issues on behalf of the VP of Operations.

• A detail‑oriented self‑starter with prior experience in Real Estate Operations.
• Someone who exhibits sound judgment with the ability to prioritize and make decisions.
• Energetic and eager to tackle new projects and ideas.
• Comfortable interacting with high‑level executives.
• A team player capable of cultivating productive working relationships across the firm.
• Resourceful, can‑do attitude.
• Thrives in a fast‑paced environment.
• 3+ years of experience supporting administrative functions at the executive level.
• 1+ years in an assistant property manager role preferred.
• Manage calendared anniversaries to include gifts and cards from the office of the Vice President.
• Able to manage bookings for travel arrangements including hotels and car rentals for various personnel.
• Capable of supporting events such as resident engagement and book club events for necessary tracking.
• Provide support for site audits, vendor compliance audits, site walks, and support new team member onboarding through onboarding and training.
• Arrange on‑ and off‑site meetings, events, appointments & travel for leadership with supporting materials as needed.
• Ability to research, compile, and summarize complex or large qualities of data into short work products.
• Maintain confidentiality in all aspects of team and company information.
• Management of multiple calendars for executive‑level team members as well as providing meeting support for data collection and time management.
• Assist in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval.
• Highly developed written communication skills, including report writing, presentations, email correspondence, and verbal communication skills.
• Entrata experience preferred.
• High proficiency with all tools in the Microsoft suite including Excel, PowerPoint, Outlook, Teams, etc.

• The Collier Companies 401k match is 100% of your contribution up to 10% of your gross income.
• Up to 24 days off during your first year with annual increase!
• Stylish TCC logo attire provided.
• Comprehensive Medical, Dental & Vision Insurance.
• Group & Supplemental Life Insurance policy options.
• Healthcare reimbursement account & legal services insurance.
• Industry education opportunities.

Background checks are an employment requirement. Upon submission of your application, you will be invited to complete our candidate assessment.

The Collier Companies is an Equal Opportunity Employer.