Administrative Operations Professional

Position: Administrative Operations Professional I
Administrative Operations Professional I Posting Number req
23525 Department Provost Business Office Department Website Link (Use the "Apply for this Job" box below). Location Main Campus Address Tucson, AZ USA Position Highlights

The Provost Business Office (PBO) seeks an exceptionally creative, resourceful, and team-oriented self-starter to fill the position of Coordinator, Finance and Administration. This position provides transactional and business support for multiple units supported by the PBO, primarily the Student Services Fee and the divisions of Student Success, Campus Community Connections, and the Dean of Students. As circumstances change, team members may be assigned to support additional areas or reassigned to support different areas.

The successful candidate enjoys working with financial data, demonstrates a professional demeanor, superlative customer service, and dedication to collaborative teamwork, and supports the PBO values:
Be kind to all;
Be encouraging;
Be trustworthy partners; and Be resourceful, proactive problem solvers who get stuff done!

This position is eligible for a hybrid and flexible schedule, working remotely up to 2 days per week; not eligible for full-time remote work.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please .

Duties & Responsibilities

Duties and Responsibilities:

• Prepare and process a variety of business transactions including p-card reconciliation, purchase order requisitions, travel reimbursements, disbursement vouchers, internal billing, transfers, cash receipts, and others, with accuracy, completeness, and in compliance with University policies and procedures.
• Reconcile departmental accounts and record adjusting entries.
• Assist with monthly budget reports for multiple units, financial analysis, coordination of grant activity and reporting.
• Serve as a resource to department personnel to troubleshoot and answer day-to-day financial and administrative questions and escalate more complex issues to more senior business officers as needed.
• Participate in pertinent meetings and conferences.
• Complete regular training sessions to expand professional knowledge.
• Cross-train and serve as backup for other PBO staff.
• May assist in the delivery of financial training sessions for staff in the units served as well as within the PBO.
• Serve on Business Office committees and assist with special projects.
• May assist with maintaining PBO websites or SharePoint systems.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Ability to apply knowledge, think independently, and take initiative to solve problems.
• Skill in interpreting and communicating policies and procedures.
• Ability to multi-task, work under pressure, meet deadlines and work in a fast-paced environment.
• Skill in developing and maintaining good working relationships in a team environment with people of diverse backgrounds.
• Ability to handle confidential and sensitive issues.
• Knowledge of accounting principles, practices, and procedures.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through experience required.
• 1 year of relevant work experience required.

Preferred Qualifications

• Experience with University of Arizona or other higher education business systems and processes.
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
• Demonstrated experience in processing and managing financial transactions.
• Bachelor's degree, preferably in Accounting or Business.

FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $25.50 - $31.88 Compensation Type hourly rate Grade 7 Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Career Stream and Level PC1 Job Family Administrative Operations Job Function Organizational Administration Type of criminal background check…