Executive Administrative Assistant

Executive Administrative Assistant

Join to apply for the Executive Administrative Assistant role at GSTV.

GSTV is dedicated to building an inclusive team and culture that reflects the communities we serve every day. Being part of the GSTV team means that we are encouraged and challenged to grow personally and professionally and are accountable for our actions towards one another, forming a strong and accepting workplace.

• Growth Focused
• Social Accountability
• Tenacious Behavior
• Valued Actions

Medical, Dental, Vision, Paternal Leave, Life Insurance, Accident, Critical Illness, Hospital Indemnity, STD/LTD + Vol Plans, Paid Holidays, 20 PTO days + Sick time, Perks, HSA and FSA and Lifestyle Spending Account (1 st of mo after 30 days), 401K Match (90 days).

GSTV offers both hybrid and remote work situations. Candidates located within commutable distance to our New York Office will be tagged to that office and are not currently considered 100% remote.

GSTV is seeking a high-performing Executive Assistant/Office Manager to support our CEO and Senior Leadership Team (SLT). The ideal candidate is polished, proactive, and an exceptional communicator—both written and verbal. This role demands sharp attention to detail, sound judgment, and the ability to engage confidently across all levels of the organization. This individual will also manage our New York office and will be a Culture Champion in partnership with HR for our New Team Members.

• Manages complex and detailed travel itineraries, calendars and schedules as required for the CEO and SLT.
• Screens incoming calls and correspondence.
• Manages all communications confidentially.
• Prepares the CEO expense reports, as well as organizes and collects all receipts.
• Supports the CEO in preparing presentations, board materials, and investor communications.
• Coordinates cross-functional follow-ups and tracks key action items on behalf of the CEO.
• Acts as a liaison between the executive office and internal departments as well as Board Administration to ensure timely communication and alignment.
• Acts as a gatekeeper as needed.
• Implements and improves processes that enhance efficiency in the executive office.
• Manages confidential digital assets, ensuring compliance with company data and privacy policies.
• Maintains corporate office maintenance and repair schedules.
• Organizes programs, events, or meetings by arranging facilities and caterers, issuing information or invitations, and controlling event budgets.
• Performs functions as the primary contact for the New York Office, liaising with building management and GSTV IT, stocking kitchen and office supplies, sending and receiving packages, coordinating and negotiating with vendors, handling mail, working lunches, internal/external meetings, conference room set up, supporting HR as needed.
• Acts as the Cultural Champion for the New York Office in support of Team Members.
• Leads by example.
• Performs NY office onboarding and offboarding as needed in collaboration with HR and IT, including building access and other general tasks.

• Minimum of 5+ years of prior executive level assistance.
• Knowledge related to basic marketing and/or administrative support functions.
• Highly detail-oriented with the ability to be flexible in quickly moving from one project to another.
• Ability to act with integrity, professionalism, and confidentiality.
• Strong problem-solving skills with an ability to anticipate needs and potential problems.
• Excellent verbal and written communication skills.
• Ability to read, analyze, and interpret general business materials.
• Ability to write business correspondence and prepare presentations.
• Terrific collaborator and team builder who respects confidentiality thoroughly.

• Ability to solve practical problems and deal with a variety of variables in situations where limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Solid analytical and problem-solving skills.
• Ability to prioritize tasks and anticipate needs and identify, improve and implement processes with little direction.