Administrative Assistant III

Position Details

Administrative Assistant III – Dartmouth College. Posting date: 12/15/2025. Closing date:
Open until filled. Position number: 1126988. Salary range: $21.29 – $26.61 per hour. FLSA status:
Non‑Exempt. Employment category:
Regular Full‑Time.

Schedule:

Monday–Friday 9 AM–5 PM.

Location:

Hanover, NH. Remote work eligibility:
Onsite only. Position purpose:
To coordinate and perform a wide variety of department and program activities that will increase department and program efficiency, expedite and coordinate the work of others, and ensure the smooth operation of the department and programs.

• Coordinate a variety of activities to support department functions.
• Monitor and order department supplies.
• Update and maintain department website within template and guidelines.
• Troubleshoot and order service of department and building equipment (photocopies and conference room technology).
• Serve as a point of contact representing the department/program to the institution and external constituencies.
• Respond to inquiries from faculty, staff, undergraduate, and graduate students.
• Coordinate a wide range of department publicity and communications; advertise academic prizes, colloquia and workshops, and Honors Program Events; post electronically events and resources of interest to department majors and minors.
• Communicate with faculty regarding course updates and provide assistance with registration and grade submission processes.
• Lead the maintenance of department records pertaining to course scheduling, prerequisites, and degree progress for undergraduate and graduate programs, ensuring accuracy and compliance.
• Coordinate with the Undergraduate Chair to track and communicate degree progress for undergraduate majors/minors, including the certification of standings at term‑end.
• Manage the enrollment process for culminating seminars, independent research, and thesis tracks.
• Assist instructors in the submission of final grades and citations.
• Prepare and submit annual updates to the course catalog.

• Education:
  
  Associate’s degree or equivalent combination of education and experience.
• Experience:
  
  Two plus years of office experience in a related field, with some autonomy.
• Required skills:
  
  In-depth knowledge of office procedures; ability to acquire new technical skills and implement new procedures; attention to detail and accuracy; proficiency with computer applications (including Excel, Adobe, and Drupal); excellent verbal and written communication and interpersonal skills.
• Preferred skills:
  Experience working in higher education; proficiency in Excel, PowerPoint, and Microsoft Word.

Department contact for recruitment inquiries:
Pam Crandall, Department Administrator. Phone: 603‑646‑3196.

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Employment in this position is contingent upon consent to and successful completion of a pre‑employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non‑discriminatory manner consistent with state and federal law.

Dartmouth College has a Tobacco‑Free Policy. Smoking and the use of tobacco‑based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.