Personal & Administration Assistant - Global Rights Compliance; Remote

Personal & Administration Assistant - Global Rights Compliance (Remote)

GRC’s operational teams are dedicated to strengthening capacity, improving efficiency, and delivering strategic value to advance GRC’s mission and core activities. These teams - including HR, Finance, IT, Security, Communications, Logistics, and Administration play a critical role in supporting organisational growth by providing essential services that enable the smooth operation of GRC’s expanding workforce, projects, and funding streams.

We are seeking a Personal and Administration Assistant to join our International team. The Person al & Administration Assistant is responsible for aiding the GRC President, performing a range of administrative tasks and day to day organisation to ensure smooth execution. The role includes exposure to sensitive information and requires high levels of professionalism & confidentiality.

Full-time/Part-time: Full-time

Location
:
Remote (+/- 2 hours CET)

The Role

• Provide direct administrative assistance including diary planning and organisation / scheduling of online calls & meetings, and in person appointments when travelling.
• Coordinate with the Logistics & Admin Officer to book and arrange travel, transport & accommodation, and plan itineraries.
• Support in tracking key deadlines and deliverables relating to the President’s commitments and make reminders about deadlines.
• Support in monitoring emails, highlighting for attention as needed.
• Pro-actively manage time zones when scheduling.
• Assist in coordinating leadership meetings, taking minutes, tracking actions, and follow-ups.
• On request attend other meetings / calls to take notes and prepare these for distribution amongst the other attendees.
• Assist in preparing and organising documents, presentations, and reports as requested.
• Organise online filing systems, documentation and other general administration, actively put processes in place as required.
• Liaise with the GRC leadership team and project leads to follow up on tasks, receive updates, plan schedules etc.
• Maintain absolute discretion in handling sensitive or organisational information.
• Perform other related duties as assigned by the GRC President only.

Your Background

• 2.5+ years experience in a similar PA or administrative support role.
• Strong communication and interpersonal skills.
• Detail-oriented, process-driven, and very well-organised.
• Ability to work independently and collaboratively as part of a remote team.
• Strong multitasking, planning, and time management skills, resilient to deal with changing plans / itineraries.
• Demonstrated ability to handle highly confidential information with discretion.
• Hands on, can do attitude.
• High level of proficiency in Microsoft Office, Google Workspace, and MS Teams.
• Confident in English, both written and verbal skills.

Applications will be reviewed on a rolling basis.