Trial Advocacy Workshop Coordinator

001893SR

School/Unit: Harvard Law School

Department: Faculty Support Services

Job Function: General Administration

Location: Cambridge

Job Type: Full-time

Salary Grade: 054

FLSA Status: Non-exempt

Union: 55 - Hvd Union Cler & Tech Workers

Term Appointment: No

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard Law School?

Join a community that combines excellence in legal education and scholarship with a deep commitment to justice. Here at Harvard Law School (HLS), you’ll find an environment that values who you are and encourages you to grow, inspire others, and make a meaningful impact. Wherever you are in your career journey, HLS is a place where you can thrive, contribute, and be part of something bigger.

Job Description

The Trial Advocacy Workshop (TAW) Coordinator provides high-level administrative and logistical support for the Fall and Winter Trial Advocacy Workshops and faculty assistant support to the TAW Director. TAW is an intensive three-week program focused on trial practice skills through simulated exercises.

As a TAW Coordinator, your responsibilities will include:
Workshop Coordination

• Serve as primary liaison for Fall/Winter TAW; ensure smooth communication and organization.
• Partner with Academic Affairs for lecturer appointments; recruit and onboard Teaching Fellows.
• Compile course materials, schedules, and assignments; produce handbooks for students and instructors.
• Coordinate printing, digital resources, and PowerPoint presentations.
• Develop faculty team assignments, trial roles, and judging assignments.

Lecturer & Guest Management

• Send invitations, manage registrations, and respond to inquiries.
• Arrange travel and lodging for 60–100 guests; maintain rooming lists and process reimbursements.

Student Coordination

• Work with Dean of Students Office to support students.
• Prepare orientation materials, section assignments, and mock trial roles.

Logistics

• Arrange catering, AV services, classroom scheduling, and event supplies.
• Coordinate promotional materials, parking, and courthouse use for mock trials.
• Maintain Canvas course page and inspect classrooms for readiness.

Faculty Assistant Support

• Manage calendars, meetings, travel, and briefing documents.
• Prepare materials using Word, PowerPoint, and Excel; handle calls and prioritize requests.
• Organize course materials, exams, and grade submissions; maintain files and oversee student RAs.

Qualifications

Basic Qualifications: Minimum 3 years of related administrative experience.

Additional

Qualifications and Skills:

We are looking for people who have:

• BA/BS a plus.
• Strong computer skills using Microsoft Office suite and the internet and willingness/ability to learn and adapt to new software and technologies.
• Demonstrated skills in oral and written communication with a wide range of audiences.
• Ability to work independently in a fast-paced environment and to respond to last-minute changes and shifting priorities.
• Excellent interpersonal, problem-solving, and time-management skills.
• Initiative, exhibit sound judgment, have excellent organizational skills and be able to see projects through to completion.
• Proven ability to deal with confidential and sensitive material/information in a professional manner.
• Bilingual (English-Spanish) oral/written skills and notary designation are a plus.
• Strong customer service orientation.
• Demonstrated experience with event planning a plus.

Additional Information

Standard Hours/

Schedule:

35 hours per week;
Full-time, M-F.

Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position.

Pre-Employment Screening: Identity.

This position is based primarily on campus with the opportunity for remote work based on business needs and manager approval.

All offers are made by HLS Human Resources.

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed…