Administrative Legal Secretary

Come join the City of Oxnard’s City Attorney's Office as our next Administrative Legal Secretary.

We currently have one vacant position available for an outgoing, organized and qualified applicant who wants to be part of our dynamic organization. The Administrative Legal Secretary performs a variety of confidential complex legal secretarial duties in the City Attorney Office. This includes meeting with the public, document auditing and processing, computer entry, record keeping, and filing. The ideal candidate will be highly organized with keen attention to detail and an understanding of basic law office practices and thrive in a fast‑paced, dynamic work environment.

• Answer and screen telephone calls and respond to requests for information; route calls to appropriate attorneys, programs or agencies.
• Type a variety of correspondence and legal documents, including agenda items and statements for City Council closed sessions.
• Set and notice administrative hearings.
• Assist with electronic and in-person filing of court documents.
• Process bankruptcy claims.
• Process subpoenas for records.
• Utilize computerized data entry equipment and various word processing, spreadsheets and/or file maintenance programs to enter, store and retrieve information as requested or otherwise necessary; establish files and modify existing files.
• Prepare and process legal papers and documents requiring knowledge of court mandated format, legal terminology, and civil, criminal, and administrative procedures.
• Assist with document searches in the City’s Electronic Document Imaging System (EDIS).
• Process payment of invoices.
• Maintain a law library.
• Process travel requests, make travel arrangements, and process reimbursements.
• Other duties as assigned.

Administrative Services Specialist (C)

This classification is distinguished from the Administrative Services Technician, Senior in that it performs paraprofessional work in support of specialized functions, processes complex transactions, handles escalated issues and may serve as a lead worker making assignments and monitoring work.

As assigned, incumbents may serve as a lead worker, assigning work and monitoring work completion. Receives general supervision on routine items and specific instruction for non‑routine matters.

The normal work week is Monday through Thursday 8:00 am to 6:00 pm and alternating Fridays 8:00 am to 5:00 pm. Depending on the area of assignment staff may be assigned to a shift outside the standard hours and may be required to work additional hours during peaks. The City does not offer remote work.

• High School Diploma or GED and three (3) years of related experience, including one (1) year of advanced legal/administrative support comparable to an Administrative Services Technician, Senior with the City of Oxnard.
• Associate’s degree (or 60 units) in a related field and one (1) year of advanced legal/administrative support comparable to an Administrative Services Technician, Senior.

• Valid California Class C Driver’s License with a satisfactory driving record.

• Must be able to speak and understand English.

• Submit NEOGOV/Government Jobs online application.
• Complete supplemental questions if required.
• Upload resume, cover letter, proof of degree (transcript), and other requested documents.

The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.

The City of Oxnard makes reasonable accommodation for individuals with disabilities. If additional accommodations are needed for the testing process, applicants must provide written documentation no later than the filing date.

On the first day of employment, new employees must provide proof of citizenship or documentation of the legal right to work in the United States in compliance with the Immigration Reform and Control Act. New employees must also complete Form I‑9 and participate in the E‑Verify process.

For any questions regarding this recruitment, please contact Jackie Ramos os.