Executive Assistant

Executive Assistant Overview

UNM Los Alamos is seeking a highly motivated, detail oriented, and proactive Executive Assistant to serve as administrative support for the Chancellor. UNM Los Alamos is a branch campus located in northern New Mexico which serves the surrounding areas through higher education initiatives. We are a campus dedicated to supporting our community and growing our student population. This position will offer executive support to the Chancellor and other members of leadership who work to meet the needs of the students and advance the campus strategic goals.

The ideal applicant should be organized, be able to prioritize through effective time management and work independently with initiative. They should support student success and understand the confidential nature of the work being done. This person should also have outstanding communication skills to work closely with internal departments and external stakeholders.

See the Position Description for additional information.

High school diploma or GED; at least 2 years of experience managing at least one of the following functional areas: fiscal services, administration and/or human resources AND 3 years of additional experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Demonstrated experience providing support for executive leadership
• Advanced scheduling experience
• Experience planning large-scale events
• Knowledge of staff hiring procedures
• Demonstrated self-motivation and a proactive, go-getting attitude, with the ability to work independently while consistently acting in the best interests of the University.
• Advanced verbal and written communication skills and the ability to work with a wide range of constituencies in a diverse community
• Advanced level experience with Microsoft Office Suite, specifically, MS Outlook, Word, Excel and Power Point
• Records maintenance skills
• Conflict resolution and/or mediation skills
• Project management skills and the ability to resolve complex problems and issues

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for more information.

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check

Required:

Yes.

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Applicants please provide:
1. current resume, 2. cover letter, 3. three professional references.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre‑employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit (Use the "Apply for this Job" box below).

Refer to  for a definition of Regular Staff.

Campus:
Los Alamos;
Department:
Los Alamos Branch;

Employment Type:

Staff, Regular - Full-Time;
Status:
Exempt.

Monthly: $4,236.27 - $5,950.53

Eligible for Remote Work:
Yes. Remote Fridays with the rest of campus. Remote days are at the discretion of supervisor and business needs.