HUB Administrative Specialist

Job Description

Perkins Coie is searching for a Hub Administrative Specialist who will primarily provide administrative support for non‑legal tasks submitted from the firm’s Legal Practice Assistants on behalf of the timekeepers they are assigned to. The Specialist will also provide project‑based support for tasks submitted to the Hub from various customers (LPAs, administrative groups, timekeepers, etc.). As a member of the Shared Services team, this role is part of the firm’s internal service delivery model and will indirectly support the firm’s timekeepers.

This is a fully remote position with required working hours of 12:30 – 9:00 PM PT.

• Provide support for administrative requests submitted to the Hub, initially to include time entry, expense reconciliation check requests, and submission of new matters via the firm’s PBI database.
• Be the primary resource for time‑intensive and/or recurring projects assigned to the Hub’s Special Project Team (data entry, light internet research, document processing).
• Effectively use operational tools within the Hub, such as Outlook, Web Ex, iManage, and Service Now according to established protocols.
• Capture project time and data to produce operational reports and metrics.
• Work as part of a centrally‑managed team.
• Prioritize and coordinate multiple projects efficiently and simultaneously.

• Effective oral and written communication.
• Knowledge of Microsoft Office applications; interest in learning additional applications such as Mac Pac/Big Hand Create, DocXTools, and Adobe Pro.
• Familiarity with legal terminology and document development.
• Ability to work effectively in teams and independently.
• Handle sensitive and/or confidential documents.
• Strong problem‑solving and resiliency.
• Customer‑centric orientation, comfort with systems and processes, and adaptability.
• Proven ability to work well under pressure and meet tight deadlines.
• Judgment and independence in work.
• Positive attitude, strong work ethic, highly organized.

• Associate/Bachelor’s degree preferred.
• One to three years of administrative or law firm experience preferred.

We look for self‑motivated individuals dedicated to providing value and superior service, with a high degree of integrity and enthusiasm for their work. Our culture is based on collaboration, commitment to client service, and mutual respect. Perkins Coie is committed to advancing diversity and inclusion both within the firm and in our broader communities. Join one of the 100 Best Companies to Work For and receive great health insurance, tuition reimbursement, and paid sabbaticals.

Eligible for an annual discretionary bonus, 401(k) plan, medical, dental, and vision insurance, an accrued paid time off plan starting at 20 days annually, personal, medical, and parental leave, up to 10 paid holidays, and family care benefits.

Colorado: $46,790 to $66,600 annually
Washington State: $49,360 to $70,250 annually