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Administrative Officer
Remote / Online - Candidates ideally in
Riyadh, Riyadh Region, Saudi Arabia
Listed on 2026-01-01
Riyadh, Riyadh Region, Saudi Arabia
Listing for:
Incubeta Arabia limited
Contract, Remote/Work from Home
position Listed on 2026-01-01
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Data Entry
Job Description & How to Apply Below
Role:
Office Admin (SAUDI NATIONALS ONLY)
Reports to:
General Manager
Location:
Jeddah or Riyad
Work type:
Remote
Contract type:
Permanent
We are looking for a highly organized and proactive Office Administrator to support our day-to-day administrative, travel, and office operations across the UAE and KSA market. This role ensures smooth internal processes, efficient travel and visa handling, and reliable administrative support for the team. The ideal candidate is detail-oriented, responsive, and able to manage multiple tasks in a remote working environment.
Key Responsibilities Travel & Logistics- Coordinate domestic and international travel for employees (flights, accommodation, transport).
- Manage travel approvals, itineraries, and changes when required.
- Maintain relationships with travel agencies and suppliers to secure cost-effective bookings.
- Assist with visa applications, renewals, and processing requirements for employees and visitors.
- Liaise with PROs, government portals (e.g., Absher, Qiwa, Muqeem), and relevant authorities.
- Track visa and document expiry dates and ensure timely renewals.
- Manage remote office support, ensuring smooth coordination between teams in KSA and other markets.
- Oversee procurement of office supplies, subscriptions, and vendor coordination.
- Support onboarding logistics (IT equipment coordination, access setup, welcome packs).
- Handle general administrative tasks such as record-keeping, filing, and correspondence.
- Coordinate meetings, events, and internal communications where required.
- Assist with invoice processing, vendor payments, and expense tracking.
- Ensure documentation is maintained in line with internal policies and audit requirements.
- 2-4 years of experience in office administration, travel coordination, or executive support.
- Experience working in KSA with understanding of local visa and government processes.
- Strong organizational skills and attention to detail.
- Ability to work independently in a remote environment.
- Proficient in MS Office / Google Workspace.
- Strong verbal and written communication skills in English;
Arabic is an advantage.
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